Program Assistant / Coordinator

Organization Overview The Blue Card is a nonprofit organization dedicated to providing critical financial assistance and support services to Holocaust survivors living in need across the United States, and to advancing Holocaust education. Through direct aid, specialized programs, compassionate outreach, and educational initiatives, we work to ensure that every survivor can live with dignity, stability, and care, and that the lessons of the Holocaust are preserved for future generations. We are a small, dedicated team driven by deep purpose — and we are growing. Position Summary The Program Assistant/Coordinator will serve as a key operational support across our programs, fundraising, and administrative functions, working directly with and reporting to the Executive Director. This is a meaningful, hands‑on role for a calm, proactive self‑starter who anticipates needs before they arise, exercises sound judgment and discretion, and is eager to make a tangible difference in the lives of Holocaust survivors. The right candidate will thrive in a collaborative environment, bring a can‑do attitude to their work, require minimal hand‑holding, and grow with the organization over time. Key Responsibilities Support the planning and execution of special programs, including Passover assistance, financial aid distributions, and survivor engagement initiatives. Coordinate logistics for fundraising events, ensuring seamless operations from planning through execution. Follow up on and manage projects from start to finish, monitoring program timelines and tracking deliverables. Maintain program records, databases, spreadsheets, and reports with accuracy and consistency. Track program outcomes and assist in compiling impact reports. Write reports and updates directly to the Executive Director. Manage correspondence related to program initiatives with professionalism and care. Anticipate the needs of the Executive Director and represent her with discretion, professionalism, and the utmost organization in all internal and external interactions. Serve as a warm and professional point of contact for survivors, volunteers, and donors. Help organize and coordinate volunteer opportunities and community engagement activities. Represent The Blue Card at outreach events when required. Assist in preparing grant reports and maintaining accurate grant‑related tracking and documentation. Support donor cultivation and stewardship efforts through research, correspondence, and administrative follow‑through. Provide additional operational support as needed. Qualifications Calm, composed, and unflappable under pressure — does not get flustered easily. Proactive self‑starter with a can‑do, figure‑it‑out attitude and the ability to operate with minimal hand‑holding. Strong ability to anticipate needs before they arise and act on them with sound judgment. Utmost organizational skills, attention to detail, and discretion in handling sensitive information. Ability to follow through and manage projects from start to finish, including maintaining detailed spreadsheets and tracking systems. Excellent written and verbal communication skills, with the ability to engage sensitively with diverse audiences and write clear, compelling reports directly to the Executive Director. Strong public speaking skills and ability to write clearly and compellingly for a variety of audiences and formats. Warm, approachable people person who builds rapport easily and brings a positive, solutions‑oriented mindset to every interaction. Tech‑savvy: proficiency in Microsoft Office Suite and comfort quickly learning new platforms, tools, and systems. Ability to work independently and collaboratively within a small team. Application Process To apply, please submit your resume and a brief cover letter to View email address on click.appcast.io . #J-18808-Ljbffr