Legal Administrative Assistant

Position Profile

Washington Courts Employment Opportunity

Administrative Office of the Courts

Legal Administrative Assistant

Court Services Division

Our Mission: Advance the timely effective and equitable operations of the Washington Judicial Branch.

POSITION DETAILS

Status : Regular: Full-Time

Location : Olympia Washington

Salary : $61332 - $80496 per year (DOQ)

Opens : October 15 2026

Closes : October 29 2026 Candidates are encouraged to apply early. AOC reserves the right to close the recruitment at any time but no sooner than seven days after posting.

POSITION PROFILE

Are you looking for a career working at the intersection of courts and court users Join our team supporting the state and local court rule process.

The Administrative Office of the Courts is seeking a skilled Legal Administrative Assistant who excels in independent work sound judgment and managing complex administrative tasks. Youll support the Senior Staff Attorney working on court rules and other legal professionals with high-impact work from document preparation to coordination and workflow management. If youre detail-oriented tech-savvy and thrive in a role where no two days are the same this is an excellent opportunity to contribute to the success of Washingtons courts.

DUTIES AND RESPONSIBILITIES

Some of the duties you will perform are:

• Assist with proofreading formatting and posting online materials related to state court rules as directed.
• Maintain files and records related to state court rules and the Washington Supreme Court Rules Committee.
• Manage the process of receiving and distributing local court rules filed with the Administrative Office of the Courts per General Rule 7.
• Prepare and edit correspondence court forms reports spreadsheets and presentations ensuring accuracy and adherence to agency standards.
• Coordinate daily administrative operations and workflow for the office or section.
• Manage calendars schedule meetings plan conferences and coordinate logistics including facilities travel meals and billing.
• Prepare agendas notify participants attend meetings and draft minutes as needed.
• Compile information and prepare reports to support decision-making.
• Maintain confidentiality while keeping the supervisor informed of key items deadlines and progress updates.
• Serve as administrative support for recruitments coordinating interviews candidate communication onboarding tasks and related logistics.

• Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelors degree in business administration public administration or closely related field

AND

• Three (3) years of progressively responsible administrative support experience in a similar professional work environment.
• Advanced word processing skills.

Demonstration of relevant work experience may substitute for education experience.

DESIRED QUALIFICATIONS

• Proficient in utilizing Microsoft 365 products including Teams Outlook Word OneNote PowerPoint and others with expertise appropriate to the responsibilities of the role.
• Proficient ability to proofread and format legal materials with a high level of accuracy and precision interpret information and work independently with minimal supervision.
• Proficient time and resource management skills demonstrate the ability to work on multiple assignments concurrently plans work to accomplish assignments manages time to complete assigned tasks within the structure set by supervisor.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State seek more information about residency requirements from the AOC hiring manager for this recruitment.

This position requires you to be in the AOCs Olympia office at least two (2) days per week .

HOW TO APPLY

IMPORTANT: To be considered for this position you MUST include the following:

• Completed online application;
• Current Resume;
• Letter of Interest describing how you meet the specific qualifications for the position;

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity inclusion accountability and teamwork. The AOC is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures backgrounds and perspectives to create a workplace where employees feel safe seen and heard.

IMPORTANT INFORMATION

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position may be overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender pregnancy race color national origin ancestry religion creed physical mental or sensory disability (actual or perceived) use of a service animal marital status sexual orientation gender identity or expression veteran or military status age HIV or Hepatitis C status citizenship or immigration status or any other basis protected by federal or state law. Persons of disability needing assistance in the application process or those needing this announcement in an alternative format please contact the AOC Human Resource Office via email at .

Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements for that form.

AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information please visit .

Persons legally authorized to work in the U.S. under federal law including Deferred Action for Childhood Arrivals recipients are eligible for employment unless prohibited by other state or federal law.

SPECIAL NOTE : Before a new hire a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the job.

Required Experience:

Junior IC