Payroll Manager

Job Description

Job Description

Payroll Manager

Location: On-Site (100% In Office)
Employment Type: Full-Time

Position Summary

We are seeking an experienced and detail-oriented Payroll Manager to oversee and manage all aspects of payroll operations for a multi-state workforce. This role is responsible for ensuring accurate, compliant, and timely payroll processing while maintaining strong internal controls and providing exceptional support to employees, management, Human Resources, and Finance.

The ideal candidate is a proactive payroll professional with deep knowledge of multi-state payroll regulations, tax compliance, payroll systems, and accounting principles. This individual will play a key role in maintaining payroll accuracy, improving processes, and ensuring compliance with federal, state, and local laws.

Key Responsibilities

Payroll Administration

• Manage the preparation, processing, and administration of biweekly payroll for a multi-state employee population.
• Ensure employees are paid accurately and on time while maintaining strong payroll controls and confidentiality.
• Review payroll records and timekeeping data to identify, investigate, and resolve discrepancies.
• Oversee the production and distribution of paychecks, direct deposits, tax statements, and employee payroll notifications.

Compliance & Regulatory Oversight

• Ensure compliance with all federal, state, and local wage and hour laws, payroll tax regulations, and employment requirements.
• Monitor legislative and regulatory changes affecting payroll operations and implement necessary updates.
• Process payroll-related documents, including tax withholding forms, wage garnishments, child support orders, and other mandatory deductions.

Systems & Process Management

• Maintain accurate employee payroll information in Paylocity, including benefits, deductions, direct deposit, tax withholdings, and personal data.
• Oversee payroll system records, data integrity, and quality control processes.
• Manage payroll system enhancements, updates, and process improvements driven by business needs or regulatory requirements.
• Monitor and reconcile benefit deduction file feeds from benefit administration systems to ensure payroll accuracy.

Accounting & Reporting

• Prepare payroll journal entries and reconcile payroll reports each payroll cycle.
• Reconcile payroll-related general ledger accounts on a monthly basis.
• Generate and distribute payroll reports for Finance, Human Resources, and department leadership.
• Support audits and provide payroll-related documentation as needed.

Leadership & Collaboration

• Establish and maintain payroll procedures, controls, and best practices.
• Serve as a subject matter expert on payroll-related questions and tax matters.
• Partner closely with Finance, Human Resources, and operational leaders to address payroll concerns and improve processes.
• Perform other duties as assigned.

Qualifications

Required

• Associate's degree or equivalent combination of education and payroll experience.
• Certified Payroll Professional (CPP) certification.
• Minimum of 5 years of payroll processing experience for a multi-state employer.
• Experience with payroll systems such as Paylocity, ADP, PeopleSoft, or similar platforms.
• Strong knowledge of federal, state, and local payroll regulations and tax laws.
• Experience preparing payroll reconciliations, journal entries, and payroll reporting.
• Advanced proficiency in Microsoft Excel and Outlook.
• Strong analytical and problem-solving skills with the ability to resolve complex payroll issues.
• Excellent organizational skills and attention to detail.
• Ability to manage confidential information with professionalism and discretion.
• Exceptional communication and interpersonal skills with the ability to work effectively across all levels of an organization.

Preferred

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience in payroll process improvement and system implementations.

What Makes You Successful

• Highly accurate and detail-oriented.
• Proactive and solutions-focused.
• Strong sense of ownership and accountability.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional, approachable, and customer-service oriented.
• Comfortable working in a highly visible role that interacts with employees and leadership across the organization.

Benefits

We offer a competitive compensation package, comprehensive benefits, paid time off, and opportunities for professional growth and development.

Pay Details: $52.00 to $63.00 per hour

Search managed by: Vanessa Krause

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.