Bookkeeper/Office Administrator

Job Description Job Description Part-Time | 24–32 Hours Per Week Schedule Options: Monday–Thursday or Tuesday–Friday About Epic Distribution Epic Distribution is a small but growing company with a team of 5–7 employees serving dynamic and expanding market segments. We pride ourselves on being adaptable, customer-focused, and committed to operational excellence. As we continue to grow, we are looking for team members who thrive in a fast-paced environment, enjoy wearing multiple hats, and want to contribute to a company where their work truly makes an impact. At Epic Distribution, every employee plays an important role in supporting our continued growth and success. Position Summary Epic Distribution is seeking a dependable and detail-oriented Bookkeeper / Office Administrator to support daily accounting functions and office operations. This role integrates financial management and administrative coordination to ensure accuracy in accounting processes, efficiency in day-to-day operations, and alignment across business systems. The ideal candidate is organized, proactive, professional, and capable of managing multiple responsibilities in a fast-paced environment. Essential Duties & Responsibilities Accounting Responsibilities Prepare and issue customer invoices. Manage customer collection cycles and follow up on past due accounts. Process and record customer payments and credit card payments in QuickBooks. Manage customer payment terms, credit memos, and credit references. Process vendor invoices and maintain vendor payment terms. Handle collections and manage customer credit holds. Perform expense posting and sales tax reporting. Complete monthly reporting and account reconciliations. Ensure timely payment of company bills and maintain accurate financial records. Pay designated vendors on a weekly basis. Process monthly bill payments. Prepare bi-weekly payroll reports and payroll journal entries. Assist with audits and reporting requirements. Office Administration Responsibilities Update and maintain company forms, including Terms & Conditions and Credit Applications. Maintain company calendars, including paid holidays and employee birthdays. Coordinate project-based administrative tasks and communicate with external vendors and service providers. Oversee deadline compliance duties and administrative follow-through. Answer phones and direct calls/messages appropriately. Order and manage office and supply inventory. Assist with employee onboarding, medical insurance, and 401(k) administration. Attend scheduled meetings and ensure follow-up items are documented and completed. Qualifications Previous bookkeeping and office administration experience preferred. Proficiency in QuickBooks OnLine and Microsoft Office Suite. Strong organizational skills and attention to detail. Ability to prioritize tasks and meet deadlines. Professional communication and customer service skills. Ability to work independently and maintain confidentiality. Compensation Compensation will be based on experience. To Apply Please submit your resume and a brief introduction outlining your experience and availability.