Account Clerk

Account Clerk

La Habra City School District

$4,464.00 - $5,708.00 Monthly

90631, La Habra, CA

Full-Time

Closing Date: 6/4/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana

Job Description

Account Clerk (Accounting Technician I)

Purpose Statement The job of Account Clerk is an entry level position done for the purpose of providing accounting skills in support of department activities with specific responsibility for providing instructions, recommendations, processing accounts payable and receivables, and accounting support to other personnel in compliance with established policies. This job reports to the Director of Fiscal Services or designee.

Essential Functions

• Assists auditors for the purpose of providing requested supporting documentation required for audit.
• Handles all processes relating to 1099's and use tax for the purpose of ensuring that all information is accurate and within District guidelines and regulatory requirements.
• Manages payment of purchase cards for the District for the purpose of ensuring accurate and timely payments, documenting activities and issues, meeting compliance requirements, and/or providing reference materials.
• Participates in meetings (e.g., unit meetings, in-service training, workshops, etc.) for the purpose of conveying and gathering information required to perform job functions.
• Processes all accounts payable functions (e.g., invoices, change-of-orders, etc.) for the purpose of updating and distributing information, authorizing for action, and complying with established accounting practices.
• Processes health benefit retiree billing.
• Provides support to other departmental personnel as assigned (e.g., information to vendors, history of payments, etc.) for the purpose of ensuring efficient processing activities in compliance within policy and established regulatory guidelines.
• Receives and accounts for cash; prepares daily bank deposits to various accounts.
• Recommends procedures and actions on issues that relate to accounts payable (e.g., software needs, better training for District staff, etc.) for the purpose of ensuring the department functions smoothly and efficiently.
• Reconciles financial data (e.g., vendor accounts, purchase histories, etc.) for the purpose of ensuring compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries of public requests based on warrants and purchase orders for the purpose of providing information, assistance and/or direction regarding requests.
• Responds to inquiries from a wide variety of sources (e.g., District employees, vendors, auditors, etc.) for the purpose of facilitating communication, providing guidance among several parties, and providing information and referral for addressing inquiry.

Minimum Qualifications Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: applying district, state, and federal policies and regulations; operating standard office equipment including pertinent software applications; performing accounting procedures; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting principles and budget processing; projects; accounting compliance regulations; business telephone etiquette; office application software; record keeping and record retention practices; and bank reconciliations.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; maintaining confidentiality; setting priorities; meeting deadlines and schedules; working with detailed information; working with state and federal grants; working with diverse groups and individuals; adapting to changing priorities; solving problems; and working as a member of a team.

Physical Standards Working Environment This position may involve the following: constant interruption and direct contact with the public and employees; a high volume of responsibilities that may require working without direct and/or constant supervision. Working in an office environment where the noise level is usually quiet.

Physical Demands The physical demands of this position include: ability to sit for extended periods of time; some walking and standing on various surfaces as well as bending and reaching at, below and above shoulder level. Lifting, pushing or pulling of objects generally not exceeding 20 pounds may also be required. Repetitive use of fingers and hands to operate a keyboard and other office equipment is necessary; hearing and speaking ability sufficient to provide information via phone, intercom and personal contact is also needed. Specific vision abilities including close vision, depth perception and the ability to focus are required.

Education/Training/Experience Any combination equivalent to: Graduation from high school and one (1) year of clerical accounts payable, accounts receivable, or financial experience.