Administrative Accounting Clerk

Job Description

Job Description

JOB SUMMARY:

Performs a wide variety of general office duties including mail pick-up, mail sorting, mail opening, and mail distribution; copying, scanning, and filing documents; answering phones and other administrative duties as assigned. This position performs administrative and clerical support to managers and staff.

MAJOR DUTIES AND RESPONSIBILITIES:

§ General office duties including mail pick-up, mail sorting, mail opening, and mail distribution.

§ Research checks in CPR+ to determine which entity it belongs to and record it on the check stub.

§ Assist with answering phones and act as back-up receptionist as needed.

§ Administrative duties for general office management.

§ Compile, organize and prepare deposits for remote deposit capture machine.

§ Help with FedEx management and shipments.

§ Enter bank deposit information into various spreadsheets.

§ Scan documents and verify scanned documents are accurate and include all pages.

§ Assist accounts payable team with copying, scanning, and filing invoices and expense reports.

§ Copying, scanning, filing, and organizing of accounting department documents.

§ Type letters, correspondence, reports, and other documents as requested.

§ Assist managers, supervisors and office staff with administrative and special projects or tasks.

§ Box up year-end AP and Accounting files for storage.

§ Maintains files and records for the office.

§ Other duties and projects as assigned by AP Manager, Accounting Projects Manager, Director of Accounting, and VP of Accounting & Payroll.

SKILLS AND ABILITIES:

§ Must maintain a professional and personable demeanor.

§ Reliability in checking own work to ensure accuracy.

§ Excellent accuracy and attention to detail is a must.

§ Must be able to keep client matters strictly confidential.

§ Excellent written and verbal communication and organizational skills.

§ Ability to work independently and prioritize to meet deadlines as well as ability to work in a collaborative manner as a team player.