Accounts Receivable / Invoicing Specialist
International Express, Inc
Job Description
Job Description
We are seeking a detail-oriented, reliable Accounts Receivable & Invoicing Specialist to join our Honolulu team. In this role, you will manage daily customer invoicing, billings for freight and warehousing services, payment processing, and balance collection. The ideal candidate will have prior accounting experience—preferably in transportation, warehousing, or freight forwarding—and strong attention to detail to ensure complex freight rates and warehouse handling charges are billed accurately and on time.
Key Responsibilities
- Invoicing & Billing: Generate and send daily customer invoices for freight transportation, air freight shipments, dry and cold storage warehousing fees, and related logistics services.
- Rate Verification: Review shipping orders, bills of lading (BOLs), delivery records, and warehouse logs to ensure rates, accessorial fees, and fuel surcharges align with customer contracts and tariff schedules.
- Payment Processing: Process incoming payments (ACH, checks, credit cards) and accurately apply receipts to appropriate customer accounts.
- Accounts Receivable & Collections: Monitor aging reports, conduct timely follow-ups on past-due accounts via email and telephone, and resolve balance discrepancies professionally.
- Account Reconciliation: Reconcile customer accounts regularly and partner with customers to resolve billing inquiries, weight/piece discrepancies, or chargebacks.
- Collaboration: Work closely with customer service, dispatch, and warehouse teams across our Honolulu facilities to verify billable service items.
- Reporting: Prepare weekly/monthly AR aging summaries and assist the accounting team with month-end closing tasks as assigned.
Qualifications & Requirements
- Experience: 2+ years of professional office experience. We will train the right applicant
- Education: Associate degree in Accounting, Finance, or Business Administration preferred (high school diploma with relevant experience accepted).
- Software Skills: Proficiency in accounting software (e.g., QuickBooks, Dynamics, or industry-specific logistics ERP systems) and Microsoft Excel.
- Attention to Detail: Excellent numerical accuracy and organizational skills to verify complex freight charges, weights, and storage metrics.
- Communication: Professional written and verbal communication skills with a strong customer-service focus when handling billing discussions.
- Location: Must be based in or near Honolulu, HI, and eligible to work in the U.S.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Accounts Receivable / Invoicing Specialist in Honolulu, HI vacancy
- ...Accounts Receivable SpecialistThe Accounts Receivable Specialist is responsible for the accurate and timely management of the Company's accounts receivable function... ..., the following:Generate and distribute customer invoices accurately and timely.Process customer payments...SuggestedWork at office
D Otani Produce Inc
Honolulu, HI1 day ago $20 - $22 per hour
...Accounts Payable / Accounts Receivable ClerkProvide financial, administrative and clerical support by ensuring payments are completed and expenses are... ...payments, processing, verifying and reconciling vendor invoices according to established policies and procedures in an...SuggestedHourly payWork at officeConsolidated Electrical Distributors
Honolulu, HI4 days ago$19 per hour
...Accounting Clerk The Accounting Clerk will provide administrative support to the Accounting Manager and Business Manager. The ideal... ...as the ability to learn new software, understand a variety of invoices, A/P reports, etc. Job Responsibilities • Organizing incoming...SuggestedFlexible hoursFD.io
Honolulu, HI1 day ago- ...Accounting Clerk We are seeking an experienced Accounting Clerk to join our team in a fast-paced work environment. This position... ...maintaining accurate vendor records. Experience processing invoices, managing vendor accounts, reconciling statements, and ensuring...SuggestedWork experience placementWork at officeFlexible hours
BMW OF HAWAII
Honolulu, HI3 days ago $24 - $27 per hour
...Job Description Job Description Accounts Receivable Specialist Full-Time, M–F • Remote/In Office • Must be located in: WA, OR, ID, UT, AZ, TX, VA, FL, GA, or PA About United Wound Healing Our mission to transform wound care and improve lives is challenging...SuggestedHourly payFull timeCasual workRemote workMonday to FridayUNITED WOUND HEALING PS
Honolulu, HIa month ago- ...Accountant Assistant As an Accountant Assistant, you will play a crucial role in supporting... ...in accounting systems Process invoices, payments, and assist with payroll duties... ...Help track accounts payable and receivable Ensure compliance with company policies...
CSN Collision Centres
Honolulu, HI1 day ago $20 - $22 per hour
...Accounts Payable / Accounts Receivable Clerk Provide financial, administrative and clerical support by ensuring payments are completed and expenses... ...payments, processing, verifying and reconciling vendor invoices according to established policies and procedures in an...Hourly payWork at office- ...We are looking for a detail-oriented Accounting Clerk to join a construction and contractor... ...operations by supporting payables, receivables, billing, payroll, and account reconciliation... ...Responsibilities: • Process vendor invoices accurately and support timely payment...Permanent employmentFull timeContract workFor contractorsWork at officeLocal area
$21 - $23 per hour
...Honolulu, HI Salary: $21-$23/hour Accounting Clerk Location: Honolulu, HI... ...Process accounts payable and accounts receivable transactions. • Assist with month-end... ...credit card transactions. • Prepare invoices, expense reports, and payroll processing...Full timeWork at officeMonday to Friday- ...Description JOB SUMMARY The Accounts Payable Clerk is primarily responsible for processing all invoices received by Times Super Market, Ltd. Work involves batching, coding, key entering and filing invoices. DUTIES A. Major 1. Processes invoices: receive...Contract workWork at office
Times Supermarket
Honolulu, HI3 days ago - ...to details Interviews will be via Teams or on site 5-7 Years of Experience, Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries....Monday to Friday
E-Solutions
Honolulu, HI3 days ago $57.23k
...searching for a highly skilled and motivated Administrative & Accounting Assistant! This position provides integrated clerical... ...and enters into the general ledger. Prepares invoices and reconciles related receivable accounts in a timely manner. Generates summary...Full timeWork experience placementWork at officeImmediate startEast-West Center
Honolulu, HI16 days ago- ...Job Description Job Description Accounts Payable Clerk: Hardware Hawaii, a local retail/wholesale hardware and lumber business... ...Clerk . Essential Duties and Responsibilities: Reviews all invoices for appropriate documentation and approval prior to payment....Full timeLocal area
- Under the direction of the Manager, responsible for processing invoices, check requests, and payments and processing journal entries and upload within the accounts payable application as required. This position works closely with respective business units to ensure invoicing...Work experience placementInternshipFlexible hoursAfternoon shift
- ...Job Description Job Description Accounts Receivable Clerk: Hardware Hawaii, a local retail/wholesale hardware and lumber business, is seeking a customer oriented and dependable individual for a full-time position as a Accounts Receivable Clerk . Essential Duties...Full timeLocal area
Hardware Hawaii
Honolulu, HI28 days ago $57.23k
...Pacific region. Our Finance team is currently seeking an Accounts Payable and Tax Specialist. This position provides strategic guidance and manages... ...to obtain missing documentation, with vendors to obtain invoices or information, and with requisitioners when necessary to...Full timeContract workWork experience placementWork at office- Duties Summary Performs the maintenance of subsidiary ledgers and other complex clerical work in the maintenance of accounts and quantitative records, with or without the use of accounting machines; may supervise and participate in performing moderately complex clerical...Permanent employmentWork experience placementWork at office
$4,221 - $5,338 per month
...of our website. Duties Summary Maintains departmental control accounts for appropriated and non-appropriated funds characterized by unusual... ...to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner....Permanent employmentWork experience placementWork at officeImmediate start- Duties Summary Maintains control accounts for appropriated and/or non-appropriated funds involving a relatively limited number of accounts and range of kinds of disbursements; may maintain one or more major accounting groupings for a major department; may supervise and...Permanent employmentWork experience placementWork at officeImmediate start
$45k - $50k
...• Prepare, review, process, and distribute attorney billing invoices. • Review prebills and coordinate revisions with attorneys and... ...What We're Looking For • At least three years of billing, accounting, or closely related experience. • Experience handling a high...Monday to FridayExpress Employment Professionals Defunct
Honolulu, HI2 days ago- ...Navy Region Hawaii; CNIC; Non appropriated Fund/ NAF Regional Accounting Office; JBPHH, HI. The primary purpose of this position is to... ...ancillary accounts payable transactions to include: entering approved invoices into SAP, reviewing company code/general ledger account coding...Full timePart timeWork at officeLocal area
Commander, Navy Installations Command
Honolulu, HI2 days ago - Healthy Home 365 is looking for an experienced Accounting Assistant. This is an immediate opening and will need the right candidate to... ...completed payments. Mail accounts payable checks and accounts receivable. Assist Accounting department with special projects, scanning...Full timeWork at officeImmediate startMonday to FridayNight shift
$58.74k - $73.42k
...’s exactly what you’ll do every time you come to work! As an Accounting Clerk , you’re not just supporting the hotel’s financial operations... ...accounting functions: Execute tasks across Accounts Receivable, Accounts Payable, Payroll, and General Accounting to support...Full timeWorldwideMonday to FridayShift workNight shiftWeekend work- BMW Group in Hawaii seeks an experienced Accounting Clerk to join a fast-paced team. The role provides support across various accounting functions, focusing on Accounts Payable, reconciliations, and financial record keeping as required. The ideal candidate has 3+ years...Full timeWork at office
- We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for: processing for payment of all company bills. maintaining newsprint and ink inventory records. preparing job costing using generally...Full time
- ...career with a global company Job Summary Performs a wide range of Accounts Payable and some Accounting tasks. Plans, organizes and... ...is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national...Work at officeLocal area
$21 - $23 per hour
...email address.** Imperial Brady has an Accounts Payable Specialist role available in Pearl City, Hawaii... ...bank deposits Maintain customer invoicing/AP portals for the team Process... ...for all branches Calculate accounts receivable adjustments Clear customer accounts...Hourly payLocal areaMonday to Friday$21 - $23 per hour
Imperial Brady has an Accounts Payable Specialist role available in Pearl City, Hawaii! Join a strong... ...bank deposits Maintain customer invoicing/AP portals for the team Process credit... ...for all branches Calculate accounts receivable adjustments Clear customer accounts...Hourly payMonday to Friday$20.81 - $25.06 per hour
...sensitive employee records and makes necessary updates/changes to the employee records Receives vendor invoices, ensuring they are properly approved Enters the invoices into the accounting records Monitors to ensure vendors and suppliers are paid within established time...Hourly payFull timeMutual of Omaha Insurance Company
Honolulu, HI3 days ago$30 per hour
...available. Subscribe to our RSS feeds to receive instant updates as new positions become... ...Honolulu, HI We are seeking a full time accountant and bookkeeper to join our team! HTM Contractors... ...bills, as well as suppliers, vendor invoices and credit card accounts via check, ACH...Weekly payFull timeFor contractorsMonday to Friday
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounts Receivable / Invoicing Specialist. Be the first to apply!
Related searches
- accounts receivable cash application specialist Honolulu, HI
- remote accounts payable Honolulu, HI
- senior manager accounts payable Honolulu, HI
- accounts payable Honolulu, HI
- remote accounts receivable Honolulu, HI
- accounts receivable new Honolulu, HI
- senior accounts receivable analyst Honolulu, HI
- accounts payable receivable Honolulu, HI
- accounts receivable Honolulu, HI
- entry level accounts receivable clerk