Office Assistant

Job Description

Job Description

The Office Assistant is the first point of contact with clients and the face of the company. The Office Assistant performs essential front desk administrative duties, data entry, and supporting staff with organizational tasks. This position will also handle administrative duties relating to the purchasing department, HR department, dispatch/transportation, shop, and others. This position reports to the Branch Manager.

This is a full-time Monday - Friday 7:00am-4:00p.m (subject to change depending on business needs)., non-exempt position, working out of our Tempe, AZ location.

Benefits:

· 100% employer-paid medical/dental/vision for employee

· Vacation and Sick time - accrued throughout year

· Paid holidays

· 401(k)

· Supplemental benefits: Life, Accident & Critical Illness plans

Responsibilities:

· Greet visitors in a professional manner; provide visitors with information and direct them accordingly.

· Answer phone calls and direct callers to the appropriate party

· Prepares overnight envelopes and packages. Process, sort, and route incoming and outgoing mail.

· CAM packet creation

· Billing/Data entry as needed

· Purchasing tasks including but not limited to the following:

o Assist in maintaining inventory levels.

o Create Purchase Orders

o Create Stock Transfers

o Create Work Orders

o Process receiving documents

o Month end procedures

· Point of contact for HR related office update as directed by HR Manger (updates to posters, forms, etc.)

· Function as a liaison support between management and various departments

· Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research, organizing office and supplies.

· Coordinate and facilitate office lunches, events, parties etc.

· Professional, polite, and courteous ongoing contact with customers via phone, email or other electronic communication in a fast-paced work environment.

· High energy and a willingness to learn.

· Highly focused on attention to detail

· Able to meet deadlines.

· Adhere to all company policies and procedures.

· Support our company’s foundational values in the stated areas of Safety, Customer Focus, Teamwork, Integrity and other ways that make SDF a company of choice for employees and customers.

· Other duties may be assigned.

Qualifications:

· High school diploma or general education degree (GED) required

· 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role

· Excellent organizational skills, ability to prioritize, and comfortable working independently

· Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation

· Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills

· Strong attention to detail

· Proficient computer skills and ability to operate general office equipment

· Computer experience required: Microsoft Outlook; Word, Excel

Superior Duct Fabrication, Inc. manufactures duct work and sheet metal products for the HVAC industry, as well as industrial dust collection and exhaust systems. Our goal is to provide superior service and high-quality products to our customers to enable them to meet their deadlines. We work closely with customers on a wide range of commercial projects all over the Western US, shipping from our 8 locations in Pomona and Camarillo Corona, Anaheim, Oceanside, California. Las Vegas, Nevada, Tempe, Arizona, and Columbus, OH.

Company Description

Superior Duct Fabrication, Inc. manufactures duct work and sheet metal products for the HVAC industry, as well as industrial dust collection and exhaust systems. Our goal is to provide superior service and high-quality products to our customers to enable them to meet their deadlines. We work closely with customers on a wide range of commercial projects all over the Western US, shipping from our 8 locations in Pomona and Camarillo Corona, Anaheim, Oceanside, California. Las Vegas, Nevada, Tempe, Arizona, and Columbus, OH.