Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

BioCARE Inc

Administrative Assistant BioCareSD Administration Tempe, Arizona Posted 2 weeks ago Job summary: Under limited direction, the Administrative Assistant is the first point of contact for visitors, providing positive and professional experience while supporting front-office and administrative support to ensure smooth daily office operation. Primary responsibilities: Greet visitors, customers, vendors, or inspectors/auditors in a courteous and professional manner Manage visitor sign-in and the appropriate visitor escort within the building Manage badges and meeting room coordination Handle incoming and outgoing mail Maintain organization chart Provide administrative support to senior leaders as needed, including booking travel, scheduling meetings, processing expense reports, and managing daily calendars Schedule interviews with managers and candidates Order food as needed for Tempe / Olive Branch distribution centers Coordinate leadership Coffee Chat sessions Manage C.A.R.E. Recognition Award program Maintain office and kitchen supplies, placing orders as needed Order business cards as needed Assist with special projects and cross-functional tasks, as needed Perform all assigned duties in compliance with internal SOPs and regulations; bring any compliance issues to the attention of management Required competencies, knowledge, skills, and abilities: Office-based role (Tempe, AZ) five days/week Dependable, proactive, and adaptable Excellent interpersonal skills, including the ability to communicate effectively in both oral and written formats with customers, employees, and vendors at all levels Advanced computer skills, particularly Microsoft Office (O365), and the ability to learn other software quickly Excellent time management skills with a proven ability to meet deadlines Ability to organize, prioritize, and deliver results with a variable workload and multiple priorities, paying close attention to detail with minimal supervision Skilled and able to thrive in a fast-paced, rapidly changing environment Must provide high levels of customer service and work effectively with all levels of staff and management Ability to collaborate with others to identify inefficiencies and process improvements Proven ability to handle confidential information with discretion and tact Ability to work independently and as an active participant in a team environment Must be able to pass a drug test and background check aligned with state and federal laws and regulations Required certifications, licenses, education, and experience: High school diploma Prior experience as an Administrative Assistant 5-7 years related experience Valid in–state driver's license Strong MS Office skills Commissioned Arizona notary or willing to obtain commission Preferred education, competencies, knowledge, skills, and abilities: Bachelor's Degree in related area or equivalent combination of education and experience Experience using Concur Previous experience with a pharmaceutical, healthcare, or logistics company Physical demands and work environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Prolonged periods sitting at a desk and working on a computer and/or phone Visual acuity to accurately read small print in contracts, RFPs, and other documents Ability to stand, walk, bend, squat, stretch, kneel, reach, grasp, and pinch

Vacancy posted 7 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Tempe, AZ vacancy
  • $33.54k - $55.71k

     ...POSITION: Administrative Assistant II  EMPLOYER: Student Choice High School- Tempe Campus SUPERVISOR: Primary- Principal; (District Oversight- Administrator for Academic Services) FLSA STATUS:   Exempt TERMS OF EMPLOYMENT:    Salary varies based on placement... 
    Suggested
    Full time
    Temporary work
    Part time
    Work experience placement
    Work at office
    Night shift

    Student Choice High School

    Tempe, AZ
    2 days ago
  • $45.41k - $77.85k

     ...improving buildings; it’s about creating perfect places that improve people’s lives.    Transform the everyday with us! The Administrative Assistant assists in the organization and maintenance of office supplies/files, Schedules resources such as people, meetings,... 
    Suggested
    Permanent employment
    Work at office
    Immediate start

    Military Spouse Corporate Career Network

    Tempe, AZ
    2 days ago
  •  ...Administrative Assistant opportunity with Traylor Bros., Inc!   Traylor Bros., Inc. (TBI) is one of the most respected and sought-after tunneling firms in a very specialized industry. We are one of the few companies that possess the ability to complete the most technically... 
    Suggested
    For subcontractor
    Work at office

    Traylor Bros., Inc.

    Tempe, AZ
    2 days ago
  •  ...07/09/2026 337 East Coronado RoadSuite 101, Phoenix, Arizona, 85004, United States of America Must have 1+ years of Administrative Assistant experience in a medical setting The Administrative Assistant works a Monday- Friday schedule supporting Arizona Skilled... 
    Suggested
    Minimum wage
    Work at office
    Work from home
    Monday to Friday
    2 days per week
    3 days per week

    DaVita Inc.

    Tempe, AZ
    2 days ago
  •  ...counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.  What you’ll do: The Administrative Assistant provides high-level administrative support to the designated department Director/Manager by performing clerical and... 
    Suggested
    Full time
    Temporary work
    Work at office
    Local area
    Immediate start

    La Frontera Center

    Tempe, AZ
    2 days ago
  •  ...Position Details: Job title: Administrative Assistant Duration: 07 month contract Work Location: Tempe, AZ 85282 Pay Rate: $20.00/hr. on w2 Job ID: 26-28238 About The Position: ~ Manages supervisor`s calendar, researches and negotiates with... 
    Contract work
    Temporary work
    Work at office

    Artech

    Tempe, AZ
    3 days ago
  • $20 - $25 per hour

     ...and built a quality reputation focused on independent solutions and customer satisfaction. We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful... 
    Hourly pay
    For contractors
    Work at office

    RoviSys

    Tempe, AZ
    3 days ago
  • $20 - $25 per hour

     ...Administrative Assistant - Spark Your Career with PrideStaff! Ready to be the backbone of a thriving team? Our client is looking for an energetic, organized, and proactive Administrative Assistant who loves keeping things moving and making a tangible impact every... 
    Hourly pay

    PrideStaff

    Tempe, AZ
    3 days ago
  •  ...Estimating Administrative Assistant The future you want is within reach. Let’s build it together. At PCL Construction, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee... 
    For subcontractor
    Work at office

    PCL Construction

    Tempe, AZ
    2 days ago
  •  ...Administrative Assistant The Administrative Assistant serves as the first-line representative of the organization and is responsible for pleasantly greeting visitors, clients, and staff while efficiently directing guests and callers to their appropriate destinations.... 
    Work at office

    Equiliem

    Tempe, AZ
    1 day ago
  • $20 - $26 per hour

     ...Comfortable working within a team environment at the project site. Key Responsibilities/Skills Prepare and manage procure to pay process Administration of payment procedures Administration of back-charges and resolution of claims Interface with Project Controls and Project... 
    Hourly pay
    For contractors
    For subcontractor

    JLM Strategic Talent Partners

    Tempe, AZ
    5 days ago
  •  ...calls with a professional flair; Generate reports, draft memos, transcribe notes, and create presentations using the MS Office Suite; Assist with project support, basic research, and track invoices and expense reports; Collaborate with leadership and report to a... 

    PrideStaff

    Tempe, AZ
    2 days ago
  • $45.41k - $77.85k

     ...Job Title Administrative Assistant Location Siemens in Tempe, Arizona, United States Job Description Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We... 
    Permanent employment
    Full time
    Work at office
    Immediate start

    Arizona Staffing

    Tempe, AZ
    2 days ago
  •  ...Job Title Hybrid schedule to be arranged Provide general administrative support to the fiscal and grants compliance team. Assist with copying, scanning, filing, and preparation of financial documents. Maintain organized electronic and paper fiscal records in accordance... 
    Work at office

    LanceSoft

    Tempe, AZ
    4 days ago
  •  ...Administrative Assistant We are seeking an experienced Administrative Assistant to provide executive-level administrative support, manage calendars, coordinate travel, prepare reports, maintain records, and assist with HR and office operations. Requirements: 35 years... 
    Work at office

    Sunrise Systems

    Tempe, AZ
    1 day ago
  • $17.25 per hour

     ...Part Time - Administrative Assistant Senior (Temp Level 2) Job ID: 316468 Location: Rio Salado Community College Full/Part Time: Part Time Regular/Temporary: Temporary Hourly Rate $17.25/per hour... 
    Hourly pay
    Full time
    Temporary work
    Part time
    Work experience placement
    Work at office
    Monday to Friday
    Weekend work
    Afternoon shift

    Maricopa Community College District

    Tempe, AZ
    2 days ago
  • $22 per hour

     ...Part Time Administrative Assistant (Temp Level 2) Job ID: 322293 Location: Rio Salado Community College Full/Part Time: Regular/Temporary: Temporary Hourly Rate $22.00/per hour Not Eligible for Benefits This is a part-time, temporary... 
    Hourly pay
    Full time
    Temporary work
    Part time
    Live out
    Work at office
    Monday to Friday

    Maricopa Community College district

    Tempe, AZ
    5 days ago
  • $108k - $145k

     ...disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!... 
    Work experience placement

    LineSight Inc

    Tempe, AZ
    1 day ago
  •  ...phases (preconstruction, construction, system completions, etc.). Supports the interactive planning and scheduling sessions. Assists project management to create and monitor short term schedules and determine the impact on the master schedule. Updates the schedule... 
    Temporary work
    For subcontractor
    Work at office
    Flexible hours

    Arizona Staffing

    Tempe, AZ
    2 days ago
  • $20 - $23 per hour

     ...purchased a Renewal by Andersen project. Answering inbound and outbound telephone calls to schedule measuring appointments. Assisting installation and production team with office tasks and customer service. Accurately and timely reporting reflecting daily/weekly... 
    Work at office

    Esler Companies | Renewal by Andersen

    Tempe, AZ
    1 day ago
  • Job Full Description Job Title: Scheduler (Customer Service) Responsibilities: - Schedule appointments for apartment complex refinishing work. - Provide excellent customer service via phone (inbound/outbound). - Manage calendars and prioritize tasks efficiently...

    Express Employment Professionals Defunct

    Tempe, AZ
    1 day ago
  • $25 per hour

     ...A community college district in Tempe is seeking a Part Time Administrative Assistant to provide exceptional customer service and administrative support. The position involves managing calendars, maintaining records, and assisting with donor events. Candidates should... 
    Hourly pay
    Part time
    Flexible hours

    Maricopa Community College district

    Tempe, AZ
    4 days ago
  • $22 per hour

     ...Position Details Title: Part Time Administrative Assistant (Temp Level 2) Job ID: 322293 Location: Rio Salado Community College Full/Part Time: Part Time Regular/Temporary: Temporary Hourly Rate: $22.00 per hour Benefits: Not eligible for benefits Work Schedule: Monday... 
    Hourly pay
    Full time
    Temporary work
    Part time
    Monday to Friday

    Maricopa Community College district

    Tempe, AZ
    2 days ago
  •  ...Sales Assistant We are seeking a highly motivated and talented Sales Assistant to join our team in our Tempe office. In this role,...  ...with sales leadership as a trusted resource, ensuring critical administrative functions run seamlessly. You will also serve as an ambassador... 
    Flexible hours

    Manulife

    Tempe, AZ
    5 days ago
  •  ...accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application... 
    Contract work
    Temporary work
    For contractors
    Work at office

    IES Communications

    Tempe, AZ
    5 days ago
  •  ...what’s next at Avnet! Job Summary: Performs a variety of administrative support or specialized administrative duties for a department...  ...Savings Account / Flexible Spending Account ~ Education Assistance ~ Employee Development Resources ~ Employee Wellness, Leadership... 
    Permanent employment
    Temporary work
    Work experience placement
    Live in
    Flexible hours

    Avnet, Inc.

    Chandler, AZ
    2 days ago
  • $55k - $65k

     ...regulatory excellence, and operational integrity in every aspect of pharmaceutical manufacturing. Position Summary The Administrative Assistant provides critical support to Medivant's leadership and operations teams by managing communications, coordinating schedules... 
    Work experience placement
    Work at office

    TAILSTORM HEALTH LLC

    Chandler, AZ
    2 days ago
  •  ...environment, free from abuse and neglect by creating strong and successful families.  The organization is ready to hire an Administrative Assistant to join our team. We are looking for compassionate, energetic, and dependable individuals who are committed to assuming... 
    Work at office

    Child Crisis Arizona

    Mesa, AZ
    2 days ago
  • $48k

     ...Job Posting Title Administrative Assistant II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 3 Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.... 
    Full time
    Part time
    Work at office
    Visa sponsorship
    Monday to Friday
    Flexible hours

    Oklahoma State Government

    Chandler, AZ
    2 days ago
  • $16 - $18 per hour

     ...become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant.  As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office... 
    Hourly pay
    Full time
    Work at office

    Conserva Irrigation

    Tempe, AZ
    1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!