Administrative Professional/Maintenance

Administrative Assistant Intermediate
Provide administrative office support to a program or department requiring confidentiality and maintenance of specialized databases.
Qualifications:

Education and/or experience equivalent to a High School Diploma or GED
Associate's Degree from an accredited college or university in Public Administration or related field preferred
Two (2) years of progressively responsible secretarial administrative support experience preferably in a school setting
State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
Some positions may require fluency in Spanish
Essential Functions:
Duties and Responsibilities:

Verify, maintain and update statistical information using the district management systems related to program, department or school.
Compile data for reports and files; organize and gather information related to program, department or school.
Prepare detailed and complex reports of a confidential nature; review data files and records for accuracy; correct errors or contact appropriate personnel for missing information.
Retrieve and store files according to District, State and Federal regulations.
Download, verify, and revise data; prepare notices and forms related to program status.
Welcome and direct visitors to appropriate areas and personnel.
Type correspondence; process daily mail, maintain files, and create new files and records.
Respond to inquiries electronically and address phone calls regarding problem solving.
Process requisitions; maintain budgets.
Perform other duties as assigned.
Knowledge, Skills and Other Characteristics:

Knowledge of federal, state and District rules, regulations, policies and procedures related to area of assignment
Knowledge of complex computer applications
Knowledge of file maintenance/recordkeeping practices and procedures
Knowledge of business writing/correspondence
Knowledge of general office practices and procedures
Knowledge of general office electronic and telecommunication systems
Skill accurately and efficiently compiling, analyzing and interpreting complex reports
Skill accurately entering, maintaining, updating and retrieving information from several databases, and using District applications for information
Skill researching and gathering information of a confidential nature
Skill utilizing verbal and written communication in the preparation of data, reports and correspondence
Skill utilizing customer service techniques responding to requests, inquiries and complaints.
Skill establishing priorities and handling multiple projects simultaneously
Skill establishing and maintaining effective working relationships
Working Conditions:
Fast paced general office environment may have extensive student and public contact
Physical Effort:
Repetitive motion and eye strain through extensive utilization of computer hardware and software
Mostly sedentary work
Frequent standing, stooping, bending and reaching
Occasionally lifting, pushing or pulling up to 25 lbs.
Work Year: 12 months
Grade: 48
Reports To: Chief, Director or Assistant Director of Focus Area
Evaluation: Classified Personnel Evaluation
Supervises: N/A