Administrative Assistant

Description

Since 1977, Child Crisis Arizona has been a symbol of hope, responding to the call of our community to prevent and intervene in child abuse and neglect. With unwavering dedication, we have nurtured and strengthened families, evolving our programs to meet the ever-changing needs of those we serve. Our mission is to provide children and youth in Arizona a safe environment, free from abuse and neglect by creating strong and successful families. 

The organization is ready to hire an Administrative Assistant to join our team.

We are looking for compassionate, energetic, and dependable individuals who are committed to assuming responsibility for administrative support to Chief Operating Officer and designated staff. 

Qualifications

Essential Job Duties: 

• Administrative support for the executive team and Board of Directors
• Manage a variety of documents, including reports, proposals, and submissions - This role will require you to keep stakeholders informed and constantly reprioritize when necessary
• Generate applicable monthly reports as required
• Assist program staff with special projects including data gathering, data analysis and summary reporting
• Attend meetings as assigned and prepare minutes or reports on actions and distribute as appropriate
• Receive and assist visitors as needed
• Utilize strong computer knowledge of Microsoft Suite
• Organize and prepare meetings as directed to include: reservations, room arrangements, food, and supplies
• Seek out innovative ways to streamline and improve workflow processes
• Develop and maintain records and files in an organized accurate manner
• Provide board administrative and clerical assistance
• Coordinate meetings/events
• Arrange domestic travel, including all flight changes, accommodations, and other details
• Support internal stakeholders with word processing, proofing, and creating presentations
• Models Center’s expectation for sensitivity and competency relating to diversity and cultural awareness

Personal Attributes:

• Strong time management skills and the ability to meet deadlines
• Ability to work quickly and efficiently; Strong initiative
• Passionate about Agency’s mission

• Strong time management skills and the ability to meet deadlines
• Ability to work quickly and efficiently; Strong initiative

Training, Education, Experience Requirements:

• High school diploma or GED required; 4-year degree preferred
• Training in business operations
• Highly proficient with Microsoft Office Suite and comfortable with technology in performing job duties to includes: Word, Excel, Outlook and Power Point
• Must demonstrate excellent written and verbal communication skills
• Must be at least 21 years of age
• Must possess valid Level One Fingerprint Clearance Card or be able to obtain one prior to employment
• Must have a valid Arizona Driver’s License
• Must have a clean driving record for past 5 years

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk, hear, taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.