Accounts Payable Supervisor - Manufacturing

Job Description

Job Description

Position Summary
The Accounts Payable Supervisor leads the accounts payable team and daily functions for a manufacturing environment, ensuring accurate and timely processing of vendor invoices related to raw materials, inventory, freight, and plant operations. This is a hands-on role responsible for daily invoice processing and weekly check runs, while also supervising a small AP team. This position will enforce strong internal controls, supports month-end close and audits, and partner closely with the Accounting Manager, Purchasing, and Receiving to ensure compliance with company policies and accounting standards.

Key Responsibilities

• Enter daily vendor invoices and answer emails and phone calls

• Supervise and support the Accounts Payable team, including daily workflow management, training, and performance feedback

• Oversee PO-based invoice processing for raw materials, inventory, freight, utilities, rent and manufacturing services

• Ensure accurate two-way and three-way matching (PO, receiving, invoice) and resolve price, quantity, and receipt discrepancies

• Work closely with the Accounting Manager to ensure priorities are being met

• Manage vendor relationships

• Coordinate with Purchasing, Receiving, and branch plant employees to resolve invoice issues and prevent production delays

• Reconcile the RNV/GNV Report to AP subledger and investigate variances

• Support month-end close activities, including accruals

• Support internal and external audits by providing documentation and responding to auditor inquiries

• Monitor and improve AP metrics such as invoice cycle time and on-time payments

• Identify and implement process improvements, automation, and standardization across both locations

• Maintain and document AP policies, procedures, and internal controls

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Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant experience may be substituted for the degree

• 5+ years of accounts payable experience, including supervisory or lead responsibilities

• Manufacturing experience is required due to the complexity of three-way matching in a manufacturing environment, including purchase orders, receiving, and invoicing.

• Strong experience with PO-based AP, two and three-way matching, and inventory-related accounting

• Proficiency in Microsoft Excel and other accounting systems

• Strong analytical, organizational, and problem-solving skills

• Excellent communication skills with the ability to manage up, work cross-functionally in a multi-entity/plant environment

Preferred Qualifications

• Experience with JD Edwards ERP systems is highly desired

• Experience in a manufacturing or multi-entity and multi-state environment

• Prior audit support experience

Working Conditions

• Hybrid role, two days in the office after training is completed

• Additional hours may be required during month-end, quarter-end, and year-end close cycles