Police Administrative Assistant

Police Administrative Assistant

The Police Administrative Assistant is a non-sworn employee of the Police Department. The objectives of the position are to provide routine and complex administrative, clerical, and various other assigned services to the Police Department.

Essential Duties

• Prepare and organize reports as required by the prosecuting attorneys for charging and court related activities, or other law enforcement agencies.
• Assist visitors and process incoming telephone calls and electronic communications.
• Data entry and file maintenance, to include but not limited to NCIC, BCA, RMS, CHRMS.
• Process data requests pursuant to the Minnesota Government Data Practices Act.
• Process requests and prepare permits to purchase firearms; complete background checks as assigned, perform fingerprinting for the public and comparison prints for sworn officers.
• Order, maintain, and purchase police office supplies.
• Provide customer service and office support in a professional and cooperative manner.
• Process incoming mail.
• Maintain confidentiality.
• Perform other duties as assigned by the Police Chief, Police Captain, or Police Supervisor.

Qualifications

Education and Experience

• Associate's degree, or equivalent of training and experience in office field.
• Experience in a similar position in a law enforcement environment is preferred.
• Must be certified in the Criminal Justice Information System (CJIS) or have the ability to obtain certification within 6 months.
• Desirable qualifications include training as a legal secretary, paralegal, or similar field, and knowledge of data practices and release of information.

Knowledge, Skills and Abilities

• Previous keyboarding experience, typing skills of approximately 60 wpm.
• Ability to read and understand correspondence, memoranda and other written materials.
• Skill in proper grammar, sentence structure, paragraphing, punctuation and spelling.
• Ability to operate computers and police radios.
• Ability to receive and process calls from the public.
• Intermediate proficiency with Microsoft Office and other office programs.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform research, assemble information, and prepare reports and studies.
• Ability to deal tactfully and effectively with all department personnel, outside agencies and the general public.
• Ability to work effectively under pressure and to multi-task.
• Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships with others, and positive attitude.

Working Environment

The work environment involves everyday risks or discomforts requiring normal safety precautions typical of places such as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc.). The work area is adequately lighted, heated, and ventilated. Physical Demands The work is sedentary. Typically, the employee may sit comfortably to do the work.

• Speak, read, write and understand English.
• Hearing normal or corrected to normal.
• Eyesight 20/40 or corrected to 20/40. May entail distance vision, color vision, peripheral vision, and depth perception.
• Stand, walk, bend, stoop, squat, crouch, kneel, balance or reach as required.
• Sit for 8 hours, with only periodic activity.
• Employee must occasionally lift and/or move up to 30 pounds.

The City of Forest Lake will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, sex, national origin, familial or marital status, status with regard to public assistance, disability, age, membership on a local human rights commission, or sexual orientation.