AP Operations Supervisor

: Requisition ID: 171083 Job Level: Mid Level Home District/Group: DHO Kiewit Business Services Department: Business Management Market: Corporate Home Office Employment Type: Full Time

POSITION OVERVIEW

The AP Operations Supervisor is responsible for managing a highly engaged team that provides efficient, quality support and outstanding customer service for AP related tasks, for all areas of the Kiewit organization. This team monitors AP system for correct Tax data, reviews invoices for tax requirements, and assists disbursement team with payment processing. The supervisor will also be responsible for ensuring compliance with non-resident withholding tax laws, 1099 reporting, subcontractor closeouts, and other compliance activities, while mentoring and guiding the team in these areas. At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too.

If you're looking for a fast paced, self-empowered and exciting opportunity, this could be your next career move! Come and join a team that sets high standards in customer service and process execution. If you are a strong leader of people, love to collaborate and improve processes, we would like to talk with you!

DISTRICT OVERVIEW

Kiewit Business Services (KBS) shared-service model empowers you to solve real business problems, innovate new solutions and drive organizational change all while finding your path. KBS does this through open and accessible leadership, variety of business services offered with the ability to transfer between teams, involvement in committees, and focus on customer service and continuous improvement. Here, you'll gain exposure to all aspects of the business, giving you valuable experience and more avenues to develop your skills.

LOCATION

This position is based out of our Kiewit Business Center at 12720 I Street. This is a shared service center in a professional office setting. We do not offer relocation for this position but do allow a Hybrid work schedule of 2 days from home.

RESPONSIBILITIES

• Supervise a team of 7-10 which will include training, mentoring, process improvement and providing guidance with technical and personnel issues
• Research, advise and train team on tax regulations that impact our business and how we handle transactions
• Articulate clear performance goals and provide frequent performance measurement feedback
• Establish priorities, allocate time to maximize benefits, manage team resources to ensure the highest level of productivity and accuracy
• Make clear assignments to team; empower others by extending responsibility and authority; provide timely feedback and follow-up
• Hold team and others accountable for expected quality and accuracy
• Pro-actively seek opportunities for continuous improvement within the department and act upon findings to initiate improvements, presenting ideas in a persuasive way to gain support
• Provide the highest level of customer service and support; understand Kiewit's core business and promote a sense of urgency toward business critical issues
• Monitor daily team workloads and assist as backup when necessary
• Maintain/Create process documents, training material and work instructions as needed
• Perform various data analysis and reporting

QUALIFICATIONS

• Bachelors degree in accounting, business or related field
• Minimum of 3+ years supervising teams with the ability to coach and mentor the team and develop their skills to achieve our goals and metrics, ideally in accounting/business functions
• Experience with Accounting, with knowledge/understanding of accounts payable functions and related compliance (non-resident withholding taxes, 1099 reporting, subcontract closeouts, etc)
• Business and management skills: organization and time management, critical thinking, risk mitigation, decision-making and relationship building
• Leadership skills: emotional intelligence, effective communication, coaching, problem solving, conflict resolution, delegation, talent management and team-building
• Strong verbal and written communication skills, clearly conveys messages and ideas, gains understanding; generates interest and holds attention, listens and is open to the ideas of others
• Ability to make decisions and plans based on the vision, direction and long-term strategy of the organization, as well as experience in implementing strategies and of defining and establishing procedures
• High level of initiative with commitment and ability to work under pressure and meet tight deadlines while still maintaining high quality standards
• Ability to motivate and coach individuals to develop their skills enabling them to achieve their best and to contribute to the overall success of the team and KBS
• Open to change and new information; able to rapidly adapt to changing conditions or unexpected obstacles; demonstrates flexibility in thought and action
• Critical thinking and problem solving skills; ability to use logic and reasoning to analyze and identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Travel as needed (Travel < 5%)

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.