Office Manager

Job Description Position Summary The Physics department resides within the College of Natural Sciences at Colorado State University. Physics, the most fundamental of sciences, is the study of motion, matter and energy at scales ranging from the cosmological to subatomic. At CSU, you will receive a practical, hands‑on, and individualized education at a leading research institution. This department holds the mission to increase national and international recognition as a department committed to excellence in research; graduate highly competent well‑educated students at all degree levels; and to provide professional services to the people of Colorado. To learn more, please visit their website . The Physics Office Manager provides professional, administrative and technical expertise and management of the day‑to‑day operations of the Department of Physics to the Department Chair, 22 faculty members, research staff, and office staff. This position is also responsible for assistant to the Chair duties including tenure and promotion, hiring support, post‑award activities, department operations and management of financial and administrative support staff, communications and website management and executive support for the Department Chair. Reporting to the Department Chair, this position is responsible for facilitating to completion a number of independent tasks. Such tasks are often the sole responsibility of this individual, with limited supervisory input. This position works directly with the Department Chair to ensure that the mission and directives of the college, department and university are adhered to. This position relieves the Department Chair of operational and administrative duties and requires a thorough knowledge of University and departmental policies, procedures, and operations. This position will close on midnight on August 10th. Job Duties Assist the department chair with day‑to‑day operations of the department and administrative matters, and with special projects and special events. Assist with the preparation of sensitive and critical documents for a wide range of CSU administrative requirements, including tenure and promotion packets; progress and post‑tenure faculty reviews; faculty annual activity reports; faculty and staff annual evaluations; conflict of interest/roles and responsibilities reporting and management plans; joint, affiliate and non‑tenured regular faculty reappointments; faculty awards; sabbatical applications; faculty transitional appointments; offer letters; and department code changes. The office manager also maintains departmental files, sensitive/confidential and otherwise. Serve as primary liaison to the Office of the Dean, Office of Sponsored Programs, Department of Business and Financial Services, Human Resources Department, and Facilities to accomplish duties related to the Department's teaching, research and service missions, and also to stay up to date with changes to University systems, policies, and procedures. Serve as the building proctor for the department and handle communications involving building service outages issues with facilities within the building. Oversee and manage state classified office staff and student office workers in support of the department's missions in teaching, research, and service; inspire teamwork, service and a productive work environment to meet goals of department. Collaborate with Human Resources in facilitating recruitment for faculty, administrative professional, state classified, and assisting with student/non‑student hourly positions to ensure successful and timely hiring. Collaborate with Finance personnel to provide department purchasing support, which include working with procurement, informing purchases of rules and procedures, and providing training for department personnel for purchasing practices. Responsible for department communications including collection and dissemination of newsworthy department events and periodic updates to the website including updates to incoming Faculty and Graduate Students, and advertising for department events. Other duties as assigned. Line/Staff Authority (Supervision) Two direct, full‑time state classified employees and student hourly employees. Conditions of Employment Pre‑employment Criminal Background Check (required for new hires) In‑person Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: Experience Only: Three (3) years of full‑time general clerical or administrative experience in an office setting. OR Education and Experience: A combination of related education and/or relevant general clerical or administrative experience in an office setting equal to three (3) years. *Please note, unofficial or official transcripts must be attached if utilizing education to meet the minimum qualifications. Preferred Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, person #J-18808-Ljbffr