Administrative Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Administrative Assistant Glastonbury, CT, US We are seeking a part time highly organized and detail-oriented Administrative Assistant to provide general office support for our public accounting firm. This hourly role is essential to maintaining efficient daily operations and delivering a professional experience for clients and staff. The ideal candidate is proactive, dependable, and able to manage multiple priorities while maintaining strict confidentiality. Key Responsibilities Office Administration Provide general administrative support as necessary Manage incoming and outgoing mail, including sorting and distribution Prepare and coordinate bank deposits Maintain office supplies inventory and reorder as needed Client & Front Office Support Greet and assist visitors in a professional and courteous manner Answer, screen, and direct incoming phone calls Ensure a welcoming and organized reception area and conference rooms Calendar & Meeting Coordination Assist with scheduling meetings and maintaining calendars Coordinate weekly office luncheons, including ordering and setup Support firm events and meetings as needed Administrative & Technical Support Provide backup support to other administrative team members Assist administrative staff with preparation and formatting of financial statements and reports Assist administrative staff in the tax return process, scanning, copying and sending Utilize Microsoft Word and Excel for document creation, editing, and data entry Confidentiality & Compliance Handle sensitive financial and client information with discretion and confidentiality Follow firm policies and professional standards for data protection Other Duties Perform additional administrative and clerical duties as assigned Qualifications Education & Experience High school diploma or equivalent required; associate’s degree preferred 2+ years of administrative or office support experience, preferably in a professional services or accounting environment Proficiency in Microsoft Office (Word, Excel, Outlook) Strong organizational and time management skills Excellent verbal and written communication skills Ability to manage multiple tasks and meet deadlines Strong attention to detail and accuracy Professional demeanor and customer service orientation Ability to work independently and collaboratively Additional Requirements Demonstrated ability to handle confidential information responsibly Flexibility and willingness to assist in a team-oriented environment Office-based setting within a professional public accounting firm Regular business hours with occasional need for flexibility during peak periods Why Join Us Professional and collaborative team environment Opportunity to contribute to a well-established CPA firm Exposure to accounting and financial operations Key Attributes for Success Detail-oriented and highly accurate Reliable and adaptable Proactive with strong problem-solving skills Committed to delivering excellent client service #J-18808-Ljbffr