Office Administrator

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures completion of tasks. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

• Greets and directs clients and visitors.
  
• Must have a minimum of one year of experience in an office setting.
  
• Answers phone calls and emails in a timely manner.
  
• Manages company telecommunications network and communicates with answering service.
  
• Makes appointments and referrals.
  
• Manage data in spreadsheets and reports.
  
• Helps prepare quarterly inventory spreadsheets.
  
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
  
• Maintains the integrity and confidentiality of confidential employee or departmental files.
  
• Receives, records, and distributes packages and mail.
  
• Assists with Account Receivables.
  
• Perform other duties assigned by management.
  
• Perform some collections duties.
  

Education/Qualifications:

• Bachelor's or associate degree or equivalent work experience.
  
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
  
• Bilingual is a plus.
  
• Ability to proofread.
  
• Proficient in Microsoft Office Suite or similar software.
  
• Basic understanding of office equipment.
  
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  
• Ability to work independently and identify and solve problems.
  
• Ability to organize and prioritize work.
  
• This is an onsite full-time opportunity.
  
• Monday through Friday 8am to 5pm with a one-hour lunch.
  

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
  
• Performs other duties as assigned.
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
  
  

Pay:

• $22 per hour.
  
• Weekly pay.
  

Benefits and Perks:

• Excellent pay
  
• Medical, dental, vision
  
• Company paid life insurance
  
• Company paid short-term disability
  
• 401K with employer match
  
• Paid vacation and company holidays
  
• Training and Career Development
  
• Company vehicle (if job applicable)
  
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
  

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.