Administrative Assistant

Job Description

Job Description

Administrative Assistant

Facility: Nursing & Rehabilitation Center
Location: Westchester County, NY
Shift: Full Time - 9am-5pm
Pay Rate: $20–$24 per hour

Join Our Team

We are seeking a dedicated, organized, and detail-oriented Administrative Assistant to support our Nursing Department and contribute to the smooth daily operation of our facility. This role is ideal for an experienced administrative professional who thrives in a healthcare environment and enjoys supporting a collaborative clinical team.

Key Responsibilities

• Answer and direct incoming calls while accurately documenting and relaying messages

• Organize and maintain files, records, and office systems within the Nursing Department

• Manage incoming and outgoing department mail and distribute correspondence appropriately

• Communicate relevant information across departments and redirect inquiries as needed

• Prepare and type correspondence, reports, memos, manuals, and other documentation

• Interact professionally with vendors, agencies, healthcare partners, and visitors

• Assist with nursing department payroll preparation in the absence of the Staffing Coordinator

• Coordinate annual employee health assessments for nursing staff

• Order and maintain office supplies and resources

• Maintain confidentiality of personnel records and departmental information

• Greet and assist visitors, employees, residents, and family members seeking the Director of Nursing Services

• Provide administrative support for departmental projects and operational needs

Qualifications

• Minimum of 3 years of experience in a nursing home, rehabilitation center, or healthcare setting

• At least 2 years of experience using SigmaCare (Cigma)

• Experience with EMR systems

• Knowledge of scheduling transportation for patients and residents

• Strong organizational, communication, and multitasking skills

• Ability to maintain confidentiality and professionalism at all times

• Proficiency in Microsoft Office applications

Benefits

• Generous Paid Time Off (PTO)

• Medical, Dental, and Vision Insurance

• Company Perks and Employee Discounts

• Employee Recognition Programs

• Supportive and Team-Oriented Work Environment

• Opportunities for Professional Growth and Development

If you are an experienced administrative professional with a passion for healthcare and a commitment to supporting exceptional patient care, we encourage you to apply today.

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