Administrative Assistant - Spanish Speaking

Henderson Harbor Group is a premier executive search and consulting firm with specialized expertise in Finance, Accounting, Tax and Technology placement. The Finance and Accounting division recruits highly skilled professionals on a direct hire basis and consulting basis. We primarily service our clients in the Tri-State area (NYC, NJ, CT) as well as nationally through our AAFA network.

Our client is an innovative and rapidly growing medical device company is seeking a proactive, solutions-oriented team player to support the U.S. launch of its next-generation product. This is a unique opportunity to join a dynamic organization at a pivotal moment of growth and innovation.

In this pivotal role, you will work directly with the U.S. Vice President to help lay the operational groundwork for the company’s expansion into the American market. This is a unique opportunity to contribute to a high-impact product launch in the medtech space, shaping the foundational processes, tools, and structures that will support the company’s long-term success in the U.S.

Responsibilities:

• Provide day-to-day administrative support to the VP and sales team - including complex calendar management, arranging international travel and accommodations.
• Support the establishment of new U.S. operational processes and internal systems.
• Manage all aspects of internal and external meetings, including logistics, follow-ups, and documentation.
• Cross-functional collaboration (commercial, marketing, business development) to ensure smooth execution of launch-related activities
• Maintain high standards of confidentiality, professionalism, and adaptability in a fast-evolving environment

Experience:

• 5+ years of experience in an administrative, operations, or commercial support role; experience in medtech, life sciences, pharma, or startups is a strong plus
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-pressure environment
• Demonstrated ability to work independently in a startup or unstructured setting, with a proactive approach to identifying and solving challenges
• Strong verbal and written communication skills, with a collaborative, team-first mindset
• Comfortable with ambiguity and energized by the opportunity to build processes from the ground up
• Proficient in Microsoft Office, Google Workspace, and CRM platforms (e.g., Salesforce, HubSpot)