Paralegal

ParalegalA company with a pioneering past and a purposeful future. At ACCO Brands, we are united by a common purpose, to empower our consumers to feel good when they work, learn, and play. For more than a century we have developed and nurtured brands that enable people to work with more productivity, learn with more confidence, and play with more enjoyment. We are passionate about a winning culture where we grow together, driving business, professional growth, and success. We invite you to be part of a team that is grounded in a history of category-leading brands and products and focused on positioning our company for the future.Job Summary The Paralegal provides high-quality legal, governance, securities, employment, cybersecurity, and administrative support to the attorney responsible for governance, securities, and employment law. The Paralegal will support Board of Directors and committee processes, corporate governance records, securities filings, employment law matters, contract and matter tracking, legal entity management, and coordination with internal stakeholders and external partners. The role requires strong attention to detail, discretion, sound judgment, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced public company environment.ResponsibilitiesGovernance and Board SupportExercise independent judgment and legal expertise to prepare materials related to Board and committee meetings, including agendas, resolutions, materials, minutes, calendars, and related records.Oversee Board and committee calendars, annual governance processes, director questionnaires, director self-assessments, and governance-related documentation.As requested, propose changes to committee charters, governance principles, bylaws, governance policies, and other corporate governance documents.Lead management of all ACCO Brands legal entities globally, interfacing with Mercator, local counsel, and local teams as neededInterpret legal requirements for ACCO Brands legal entities around the worldPropose creative solutions to legal questions or requirements, balancing legal compliance with business needsMake risk-based decisions on how to proceed with legal-entity related questions and issuesUse legal judgment and expertise in drafting POAs, corporate documentation, DBA registrations, and other requests from the businessMaintain organized and accurate corporate records, including legal entity information, subsidiary lists, officer and director records, annual consents, resolutions, organizational charts, and related governance documentation.Prepare, coordinate, or maintain secretary certificates, incumbency certificates, good standing certificates, apostilles, legalization requests, and related corporate documentation.Securities Law and Public Company Reporting SupportAssist with preparation, coordination, review, and filing support for public company reporting and disclosure obligations.Prepare and submit via DFIN SEC filings, including Forms 10-K, 10-Q, 8-K, S-8s, DEF-14As, Section 16 filings, Form SD, and other securities-related filings.Oversee timelines, drafts, signatures, exhibits, certifications, supporting documentation, and filing logistics for securities and governance deliverables.Own administration of the Insider Trading Compliance Policy, blackout calendar tracking, Section 16 reporting processes, insider lists, and related documentation.Partner with Legal, Finance, Investor Relations, outside counsel, and external auditors to help coordinate securities law and disclosure-related work.Support annual meeting and proxy season activities, including issuance of D&O questionnaires, proxy statement preparation, shareholder meeting material preparation, related filings, and tracking of key deliverables.Maintain organized securities law files, disclosure records, filing calendars, and related documentation.Influence securities-related aspects of strategic transactions, financings, capital markets activity, and other special projects as assigned.Additional ResponsibilitiesLegal Operations, Matter Management, and Administrative SupportMaintain legal matter files, trackers, calendars, dashboards, and project plans for assigned governance, securities, employment, cybersecurity, privacy, contracting, and administrative matters.Track deadlines, deliverables, action items, approvals, signatures, filings, renewals, and follow-up items.Coordinate with outside counsel, vendors, auditors, transfer agents, registered agents, internal stakeholders, and cross-functional partners.Assist with legal billing, budget tracking, outside counsel coordination, invoice review support, and matter administration as assigned.Prepare first drafts of routine legal documents, templates, correspondence, certificates, forms, summaries, and trackers for attorney review.Support document management, legal holds, records retention, contract repositories, electronic files, and legal knowledge management.Help improve legal department processes, templates, workflows, checklists, and tracking tools to increase efficiency and consistency.Handle confidential and privileged information with discretion, professionalism, and sound judgment.QualificationsJuris Doctor or Paralegal Degree5+ years of legal or paralegal, corporate legal, governance, securities, employment, or legal operations experience preferredExperience supporting public company governance, Board processes, SEC filings, proxy season, insider reporting, or corporate records strongly preferredExperience supporting Board and committee materials, corporate records, entity management, officer and director records, subsidiary maintenance, consents, resolutions, certificates, and related documentationExperience assisting with SEC filings, disclosure calendars, Section 16 reporting, insider lists, proxy materials, annual meeting support, shareholder communications, or public company reporting processes preferred.Experience supporting employment law matters, investigations, litigation, agency charges, separation agreements, HR Policies, employee relations documentation or employment templates preferred.Strong ability to organize contracts, legal files, corporate records, matter trackers, templates, and legal documentation.Ability to manage deadlines, competing priorities, calendars, deliverables, filings, signatures, and follow-up items with accuracy and urgency.Strong written and verbal communication skills with the ability to interact professionally with executives, attorneys, HR, Finance, IT, Privacy, Procurement, Investor Relations, outside counsel, and other stakeholders.Demonstrated ability to handle sensitive, confidential, privileged, employee, executive, Board, investor, cybersecurity, and privacy information with discretion.Proficiency with Microsoft Office applications required.Experience with legal matter management, entity management, contract management, e-billing, Board portal, document management, or filing systems preferred.About Us: You know our brands. You love our brands. You just may not know they are ours. If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of more than $1.5 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures, and sells branded academic, consumer, and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.What we offer:Comprehensive medical, prescription, dental, and vision plans4% 401(k) match with immediate eligibility and vestingCompetitive time off, available from the first day of employmentParental leaveCompany-paid life and disability benefitsCritical illness, accident, and long-term care insurance optionsEmployee and family assistance programsGrowing together is how we win. With trusted brands, strong leadership, and a clear purpose, you'll find opportunities to grow in your career, contribute to meaningful work, and be a part of a culture that values creativity and putting our consumers and customers first. Apply now and build a successful future with ACCO Brands.