Specialist - Bakery-Admin

Job Description

Job Description

Kimco Staffing is seeking a Specialist Administrator for a manufacturing company near the Ontario, CA  Airport.

The Specialist, Admin provides administrative and operational support to the Director and cross-functional teams. This role manages front desk operations, production and inventory administration, SAP transactions, training coordination, and general office support to ensure efficient day-to-day bakery operations.

• Greet and assist visitors, vendors, and callers; manage front desk and phone coverage.
• Support applicant check-in and visitor registration, including HACCP/GMP documentation.
• Order office and operational supplies through SAP/Ariba and monitor inventory.
• Process incoming/outgoing mail and shipments (UPS/USPS).
• Schedule conference rooms and conference calls.
• Code invoices and submit to Accounts Payable.
• Maintain organized common areas, including kitchen, lobby, and conference rooms.
• Manage SAP consumption, production process orders, freezer inventory, and production reporting.
• Update and maintain TCI Loading Docks spreadsheet.
• Support FA02 orders by entering downtime, cleaning hours, and dough scrap transactions.
• Coordinate and administer the Alchemy training program.
• Provide backup support to the Production Coordinator as needed.
• Perform other administrative and operational duties as assigned.

• High school diploma or equivalent.
• 2–3 years of administrative or operations support experience.
• Bilingual in English and Spanish (reading, writing, and speaking) preferred.
• Proficient in SAP, Microsoft Office, and data entry.
• Strong customer service, communication, organization, and attention to detail.

About Kimco/MediQuest/Advantex

"Kimco Staffing Services is a rapidly growing, award-winning staffing firm whose purpose is to add real value to our clients and candidates while "Changing lives, One Job at a Time". We have won  Best of Staffing Client and Talent satisfaction awards from Clearly Rated for the last 10 years. Only 2% of staffing companies nationwide receive this recognition!  We support our teams, candidates, and clients with strong operational excellence and state-of-the-art industry software platforms.