Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations and help maintain an organized, responsive workplace in Grove City, Ohio. This Long-term contract position is ideal for someone who communicates well, manages multiple priorities, and takes initiative across administrative, clerical, and coordination tasks. The role offers the opportunity to work closely with management and staff while contributing to document preparation, scheduling, communications, and general office support.

Responsibilities:

• Share front desk coverage during regular business hours, greet visitors professionally, handle incoming calls, and accept deliveries and packages.

• Prepare original business materials such as policies, procedures, correspondence, records, and other documents for internal review or external distribution.

• Provide day-to-day administrative assistance to management and team members, including clerical tasks, correspondence, and general office coordination.

• Arrange travel logistics and scheduling details as needed to support business activities and meetings.

• Help maintain website content, coordinate monthly webinar sessions, and support ongoing activity across company social media channels.

• Serve as a point of coordination for external IT vendors to help address service needs and office technology support.

• Use copiers and other office equipment to produce, organize, and distribute business documents efficiently.

• Maintain paper filing systems, assist with records archiving, and process incoming shop drawings with accuracy and attention to detail.

• Keep project documentation current by updating meeting notes, communication records, and related tracking information.

• Previous experience in an administrative, receptionist, or office support role.
• Strong verbal and written communication skills, with the ability to draft clear correspondence and business documents.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage phone communications, appointment scheduling, data entry, and email correspondence accurately.
• Comfortable balancing front desk responsibilities with broader administrative assignments in a busy office setting.
• Experience coordinating multiple tasks, maintaining organized files, and meeting deadlines with minimal supervision.
• Customer service skills and a thoughtful approach when interacting with employees, vendors, and visitors.