Administrative Coordinator

Job Title:  Administrative Coordinator

Location: Schenectady, NY

Employment Type: Temp (6 Months) Potential to convert

Industry:  Manufacturing

Compensation: $21.57-$25.92/Hour

Schedule: 40 Hours/Week 1 st Shift. 

8AM - 5PM

About the Opportunity:

• We're seeking an organized and detail-oriented Administrative Functional Support professional to help coordinate certificate training programs and provide day-to-day administrative support. You'll serve as a key point of contact for participants, trainers, and internal stakeholders while ensuring training records, facilities, communications, and learning systems are maintained accurately and efficiently.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Coordinate certificate training programs, including participant registrations, scheduling, training materials, course evaluations, and logistical arrangements.
• Provide administrative support by maintaining training records, preparing reports, and supporting the day-to-day activities of the training team.
• Serve as a primary contact for participants, trainers, and internal stakeholders, responding to inquiries professionally and promptly.
• Maintain office and training room facilities, ensuring spaces are organized, properly stocked, and equipped for scheduled programs.
• Maintain accurate participant records and scheduled courses within the Learning Management System, ensuring training data remains secure and confidential.

Job Requirements

What You'll Bring:

• Associate's Degree in Business
• 2+ years of experience in administrative coordination in a training or educational setting.
• 2+ years of experience with database management software.

What Sets You Apart:

• Knowledge of event planning and logistics coordination
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• 10% Travel

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By ing for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may . Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.