Office Manager

Job Description

Job Description

We are partnering with a well-known organization in Ballston Spa looking for a dependable and detail-oriented Office Manager to join their growing team! This is an excellent opportunity for an experienced accounting professional who enjoys taking ownership of financial processes, solving problems, and ensuring things are done accurately the first time.

This role goes beyond basic bookkeeping. The ideal candidate will bring strong accounting knowledge, with several years of hands-on QuickBooks Online expertise, and experience managing financial data tied to multiple projects and job costing environments. Accuracy is critical, as financial information directly impacts project tracking, reporting, commissions, and day-to-day business operations.

What You'll Be Doing

• Manage full-cycle accounts payable, including invoice processing, coding, vendor payments, and maintaining accurate records
• Process payroll and perform daily bookkeeping activities using QuickBooks Online
• Accurately record customer payments, deposits, and financial transactions in a timely manner
• Maintain job costing records and ensure expenses are properly allocated to the correct projects
• Perform bank and account reconciliations and investigate discrepancies as needed
• Support accounts receivable activities and assist with tracking outstanding balances
• Prepare and assist with monthly and quarterly sales tax reporting
• Maintain organized digital and physical financial records and documentation
• Partner with project managers and office leadership to answer questions, resolve issues, and provide financial support
• Assist with improving processes, recordkeeping practices, and overall accounting efficiency
• Support general administrative and office operations as needed

What We're Looking For

• Strong bookkeeping and accounting experience with a solid understanding of financial processes
• Recent, hands-on QuickBooks Online experience is required
• Experience with job costing and project-based accounting
• Strong understanding of accounts payable, payroll, reconciliations, and general ledger activity
• Ability to identify errors, troubleshoot issues, and maintain a high degree of accuracy
• Comfortable working independently and taking initiative when issues arise
• Excellent organizational, communication, and problem-solving skills
• Experience supporting small business or construction/project -based environments is highly preferred

Why This Opportunity?

This is a position where your expertise will truly make an impact. The company is looking for someone who can bring strong accounting knowledge, help maintain accurate financial reporting, and provide confidence that critical financial information is being recorded correctly and consistently. If you enjoy ownership, variety, and being a trusted resource for both accounting and operational support, we'd love to hear from you.

Think you'd be a great fit? Please contact Mary Christman at View phone number on us.fitly.work to learn more. We are excited to hear from you!!

• At least 2 years of recent hands-on experience using QuickBooks Desktop in a bookkeeping or accounting support role.
• Prior experience handling accounts payable and payroll processing, including familiarity with payroll platforms such as Paychex.
• Working knowledge of Microsoft Office applications and confidence in performing data entry and administrative support tasks.
• Strong organizational skills with the ability to manage multiple responsibilities while maintaining accuracy in detailed work.
• Problem-solving ability and a proactive approach to identifying needs and following through on tasks independently.
• Clear communication skills and a courteous, team-oriented attitude when supporting coworkers and office operations.
• Ability to learn new software systems quickly and adapt to evolving administrative and accounting processes.