Human Resources (HR) Administrator

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Administrator to support day-to-day administrative operations for a retail environment in Newport, Minnesota. This is a Contract position focused on maintaining accurate records, preparing HR documents, and keeping files, trackers, and packets organized for efficient department use. The ideal candidate is comfortable handling repetitive tasks with accuracy, communicating with internal teams, and ensuring information is entered and stored correctly across digital systems.

Responsibilities:
• Maintain and update HR trackers, spreadsheets, and department records to ensure information remains current and accurate.
• Prepare, complete, print, and distribute HR forms and information packets for employees, visitors, and internal stakeholders.
• Organize paper and digital files by creating folders, applying clear naming conventions, and improving document structure for easier access.
• Enter personnel and administrative data into designated systems while checking for completeness and accuracy.
• Serve as a front-desk point of contact for basic HR administrative needs, including providing packets or directing questions appropriately.
• Coordinate with internal team members to gather missing information, confirm document details, and support timely processing.
• Manage a high volume of routine documentation tasks, including letters and case-related updates, with consistency and attention to detail.
• Use tools such as Microsoft Teams, SharePoint, and spreadsheets to support file management, communication, and administrative workflow.• Prior experience in HR administration, office support, or a similar administrative role.
• Strong attention to detail with the ability to handle repetitive work accurately and efficiently.
• Experience with high-volume data entry and document processing.
• Proficiency with Microsoft Teams, SharePoint, and spreadsheet-based tracking tools.
• Ability to organize department files and digital records in a clear and systematic manner.
• Comfortable asking questions, clarifying instructions, and escalating issues when information is incomplete.
• Strong written and verbal communication skills for interacting with internal staff and supporting front-line administrative needs.