OFFICE ADMINISTRATOR / AP CLERK / ASSISTANT PROPERTY MANAGER

Job Description

Job Description

Modern Recycled Spaces, a developer of unique commercial real estate, seeks a full-time Office Admin Manager   to help our team develop and manage our great factory buildings to their glory. We need a special new Executive team member to grow the company in our brand new sunny, bright, industrial, modern, world class offices.

We love a positive, detail oriented, conscientious person with a passion to learn !

Position: Office Admin/ Asst Prop Mgr/ AP Clerk

Role: Perform various accounts payable, bookkeeping and office administrative tasks.

Responsibilities:

· Accounts Payable and Administrative Office Mgr. Responsibilities

o Manage the e-mail mailbox for incoming vendor invoices

Input all vendor invoices (both hard copies mailed to office and those sent via e-mail) into the Yardi Payscan system.

o Add appropriate details to vendor invoice in Yardi and assign to approval workflow in accordance with company policy/guidelines.

o Maintain appropriate documentation for 1099 vendors (W-9s) and account for them accordingly in Yardi

o Monitor cash balances and communicate with CFO regarding any deficiencies.

o Create payable batches based on approved workflows and print all checks for owner signature.

o File away paid invoices in accordance with company policy.

o Assistance with documenting and updating accounts payable policies and procedures.

- Property Manager's assistant with admin tasks

· Bookkeeping Tasks

At the direction of the CFO, other tasks performed by this role may include, but are not limited to:

o Preparation of CAM Reconciliation supporting document binders

o Preparing daily deposit slips

o Scanning daily deposits to PNC Bank / Yardi (check scan)

o Preparing monthly bank reconciliations for various accounts

o Documenting monthly utility meter readings (EMONs)

· Office/Leasing/Administrative Tasks

o Answering phones

o Ordering office supplies

o Maintain Archival checklist (Access Systems)

o Maintain and update tenant and vendor certificates of insurance

o Other administrative tasks as may be required

Qualifications & Skills:

• Team Player and great project manager able to work in a dynamic environment
• Experience with Yardi (or equivalent full charge bookkeeping system), Microsoft Word, Office and Excel
• 2-5 years experience in the specified key tasks
• Strong communication skills and the ability to provide clear and concise details
• Excellent multi-tasking skills with attention to detail

Key Interactions

· Chief Financial Officer (All A/P, bookkeeping, admin, HR activities)

· Owner (Checks and supporting documentation for payments)

· Property Mgr./Leasing Director/In house counsel (Office and administrative tasks)

Compensation:

Very good pay and growth potential for the right candidate. Office is in a beautiful industrial conversion building.

Qualified applicants must submit resume, job and pay history, pay requirements, zip code (within 30 miles of 08609 NJ please) and brief cover letter in the reply email.

Please do not contact the home office.

Company Description