Housing Specialist

Under the direct supervision of the Housing Director, assists with implementing the Tribal Housing program. Conducts environmental reviews, building and housing materials inventory, purchasing, client application assistance, insurance reporting, and general administrative work. Upholds the organization’s mission, and values as well as demonstrates an understanding of and compliance with organization’s policies and procedures. Promotes the organization’s mission and vision and demonstrates integrity, professionalism, accountability, cooperation with and consideration of others. Essential Functions Provides construction administration and management support services for the Housing Director on new construction and home renovation projects, winter emergency assistance program, and other approved tribal housing activities. Plans, schedules, coordinates, and prepares for Housing Committee meetings; ensures meeting packets are complete, presentations and attendees are available, and meeting facility is available and assembled appropriately; takes minutes and documents action items and decisions; and follows up with staff on action items and deadlines. Reconciles purchase orders and ensures delivery of proper materials; creates reconciliation requests when needed; maintains relationship with vendors regarding payments and orders on account. Tracks inventory used on housing projects for counting of materials; conducts semi-annual inventory of the housing department materials, equipment, and supplies. Maintains inventory of office equipment, furniture, and supplies; ensures upkeep and cleanliness of Housing Office. Reviews insurance coverage for the Housing program; files quarterly and annual reports with the Housing Director and makes recommendations for improvements. Provides information and reports to the Housing Director for insurance, finance, and audit purposes. Compiles and prepares correspondence, contracts, reports, agendas, and other documents and communications from drafts, recordings, or verbal instruction as requested. Assists the Housing Director with environmental reviews for construction and housing projects. Aids the Housing Director in preparing requests for proposals and/or quotes in purchasing building materials. Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate staff. Greets internal and external customers and visitors, determines nature of business, answers questions, and directs to appropriate personnel. Screens incoming calls and correspondence; exercises judgment and responds accordingly. Responds to questions and requests for information in a professional and timely manner. Establishes and maintains effective filing and retrieval system of program information including client files, inventory files, insurance files, grant files, correspondence, and other records. Coordinates general maintenance and repairs. Receives, sorts, logs, and routes mail. Builds and fosters effective working relationships with others. Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences. Performs other duties as required or assigned. Supervisory Responsibility None Knowledge, Skills, & Abilities Knowledge of: Traditional forms of government and tribal customs and traditions.one Applicable federal, state, tribal laws, regulations, and requirements. Policies, functions, and responsibilities of the Native Village of Kotzebue and Alaskan Native culture, traditions, history, and needs. Federal, state, and tribal housing programs, including the Native American Housing Assistance and Self-Determination Act (NAHASDA), Indian Health Services (IHS), and Bureau of Indian Affairs (BIA). Procurement and materials management. Records management. Basic accounting procedures. Modern office functions, procedures, and equipment. Sources of federal, state, local, and private funding for the Nation’s programs. Skill in: Preparing operational reports. Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations. Office software and industry-related applications. Correct English usage, grammar, spelling, and punctuation. Ability to: Learn property, real estate, financial and construction management systems. Maintain confidentiality. Create engaging reports and presentations. Communicate effectively in written and oral form. Interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Coordinate and complete multiple duties and assignments concurrently, prioritizing based on project needs. Make solid decisions and exercise independent judgment. Work in a fast-paced environment and meet deadlines. Uphold strong ethics and integrity. Remain in compliance with Tribal Drug Free Policy. Minimum Qualifications High School diploma or equivalent. Two (2) years of administrative experience. A combination of relevant education and experience may be considered. Valid driver’s license is required. Must be able to successfully complete a background investigation and drug test. Physical Demands While performing the duties of this job, the employee regularly is required to sit; move throughout the facility; use hands to finger, handle, or feel; reach with hands and arms; and communicate effectively. Employee may be exposed rarely to dust, fumes, airborne particles, and/or allergens. Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work are may occur. Tight time constraints and multiple demands are common. Travel may be required for training, meetings, conferences, presentations, and other events. Native Preference will be given in recruiting and hiring, consistent with the Indian Self-Determination and Education Assistance Act, P.L. 93-638, as amended. Position Title: Housing Specialist Department: Housing Supervisor: Housing Director Grade Level: NE6 Status: Non-Exempt Job Summary Under the direct supervision of the Housing Director, assists with implementing the Tribal Housing program. Conducts environmental reviews, building and housing materials inventory, purchasing, client application assistance, insurance reporting, and general administrative work. Upholds the organization’s mission, and values as well as demonstrates an understanding of and compliance with organization’s policies and procedures. Promotes the organization’s mission and vision and demonstrates integrity, professionalism, accountability, cooperation with and consideration of others. Essential Functions Provides construction administration and management support services for the Housing Director on new construction and home renovation projects, winter emergency assistance program, and other approved tribal housing activities. Plans, schedules, coordinates, and prepares for Housing Committee meetings; ensures meeting packets are complete, presentations and attendees are available, and meeting facility is available and assembled appropriately; takes minutes and documents action items and decisions; and follows up with staff on action items and deadlines. Reconciles purchase orders and ensures delivery of proper materials; creates reconciliation requests when needed; maintains relationship with vendors regarding payments and orders on account. Tracks inventory used on housing projects for counting of materials; conducts semi-annual inventory of the housing department materials, equipment, and supplies. Maintains inventory of office equipment, furniture, and supplies; ensures upkeep and cleanliness of Housing Office. Reviews insurance coverage for the Housing program; files quarterly and annual reports with the Housing Director and makes recommendations for improvements. Provides information and reports to the Housing Director for insurance, finance, and audit purposes. Compiles and prepares correspondence, contracts, reports, agendas, and other documents and communications from drafts, recordings, or verbal instruction as requested. Assists the Housing Director with environmental reviews for construction and housing projects. Aids the Housing Director in preparing requests for proposals and/or quotes in purchasing building materials. Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate staff. Greets internal and external customers and visitors, determines nature of business, answers questions, and directs to appropriate personnel. Screens incoming calls and correspondence; exercises judgment and responds accordingly. Responds to questions and requests for information in a professional and timely manner. Establishes and maintains effective filing and retrieval system of program information including client files, inventory files, insurance files, grant files, correspondence, and other records. Coordinates general maintenance and repairs. Receives, sorts, logs, and routes mail. Builds and fosters effective working relationships with others. Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences. Performs other duties as required or assigned. Supervisory Responsibility None Knowledge, Skills, & Abilities Knowledge of: Traditional forms of government and tribal customs and traditions.one Applicable federal, state, tribal laws, regulations, and requirements. Policies, functions, and responsibilities of the Native Village of Kotzebue and Alaskan Native culture, traditions, history, and needs. Federal, state, and tribal housing programs, including the Native American Housing Assistance and Self-Determination Act (NAHASDA), Indian Health Services (IHS), and Bureau of Indian Affairs (BIA). Procurement and materials management. Records management. Basic accounting procedures. Modern office functions, procedures, and equipment. Sources of federal, state, local, and private funding for the Nation’s programs. Skill in: Customer service. Preparing operational reports. Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations. Office software and industry-related applications. Correct English usage, grammar, spelling, and punctuation. Ability to: Learn property, real estate, financial and construction management systems. Maintain confidentiality. Create engaging reports and presentations. Communicate effectively in written and oral form. Interact and maintain good working relationships with individuals of varying social and cultural backgrounds. Coordinate and complete multiple duties and assignments concurrently, prioritizing based on project needs. Make solid decisions and exercise independent judgment. Work in a fast-paced environment and meet deadlines. Uphold strong ethics and integrity. Remain in compliance with Tribal Drug Free Policy. Minimum Qualifications High School diploma or equivalent. Two (2) years of administrative experience. A combination of relevant education and experience may be considered. Valid driver’s license is required. Must be able to successfully complete a background investigation and drug test. Physical Demands While performing the duties of this job, the employee regularly is required to sit; move throughout the facility; use hands to finger, handle, or feel; reach with hands and arms; and communicate effectively. Employee may be exposed rarely to dust, fumes, airborne particles, and/or allergens. Work Environment Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work are may occur. Tight time constraints and multiple demands are common. Travel may be required for training, meetings, conferences, presentations, and other events. Native Preference will be given in recruiting and hiring, consistent with the Indian Self-Determination and Education Assistance Act, P.L. 93-638, as amended. Equal Employment Opportunity The Native Village of Kotzebue is an equal employment opportunity employer. All qualifiedapplicants will receive consideration for employment without regard to race, color, religion,sex, sexual orientation, gender identity, national origin, disability, veteran protected statusor any other characteristic protected by applicable law. Employment Requirements Applicants must be able to: Meet the minimum qualifications for the position. Successfully complete a criminal background investigation. Successfully pass a pre-employment drug screening. Submit a completed Employment Application, Resume, and any required supporting documentation. #J-18808-Ljbffr Kotzebueira