Project Administrator

Project AdministratorFounded in 2010, Centric has grown into one of the most recognized general contractors in Kansas City and is active in its business, civic, and philanthropic communities. The company serves the workplace, retail, healthcare, institutional, industrial, hospitality, multi-family, and single-family residential markets, and has grown to 165 associates and $230 million in revenue from its home in Kansas City's Crossroads Arts District. Most importantly, Centric prides itself on helping make Kansas City a cooler place to live, work, and play by building our city and its stories...from the ground up.Position ObjectiveThe Project Administrator provides critical accounting and administrative support to our project management team, ensuring efficient project operations and maintaining compliance with industry regulations and Centric policies. The Project Administrator collects, processes, inputs, organizes, and files documentation from internal and external stakeholders to execute a successful project.Essential Job FunctionsSet up initial budget entry and project maintenance in ComputerEase and ProcoreIssue, track, and collect subcontractor contracts and purchase agreementsUtilize AIA Software to finalize client contractsReview in detail the subcontractor's AIA pay application, including the cover page, SOV, and materialmen listRequest proper subcontractor insurance certificatesMonitor the adherence to contract requirements and work with subcontractors to resolve issues quicklyCommunicate daily with subcontractors about pay application requirements, restrictions, and revisionsAssist the project team with creating and submitting owner billingsInvoice entry, routing, and review of approved/rejected accounts payable invoicesIssue payments to subcontractors; track and collect required payment documentsCollect, track, and enter subcontractor change orders into Procore and ComputerEaseEnter pay applications into accounting software and route them to the appropriate project team for review and approvalCommunicate with project teams on the status of subcontract modifications and executed documentsMaintain vendor profiles in the project management and accounting systems, including W9 certificatesResearch and assist with subcontractor and vendor issuesReconcile vendor statementsAssist the project team with requesting, reviewing, and compiling closeout documentsReview, enter, and perform weekly check runs of non-contractual invoicesGeneral scanning and filingPerforms other miscellaneous tasks or assignments as necessary for project successQualifications and RequirementsBasic QualificationsMinimum of 2 years of accounts payable experience, preferably within the construction industryAbility to work in an open office environmentProficient in navigating Gmail, Word, Excel, and document management systemsExperience with ComputerEase and Procore software preferredGeneral knowledge and understanding of construction documents are requiredKnowledge, Skills, and AbilitiesDemonstrates strong organizational skills and the ability to prioritize tasks on multiple projects simultaneouslyKeen attention to detail to ensure clients receive the correct information and documentationAbility to read owner contracts and extract pertinent informationFamiliar with prevailing wage, certified payroll, and workforce reportingWorking knowledge of AIA required documentation and progress billingClear understanding of lien waivers for subcontractors and clientsDemonstrates a strong initiative and can accomplish tasks with minimal manager supervisionUtilizes a professional and engaging demeanor with coworkers, external partners, and clientsShows excellent communication skills, both in writing and face-to-face, including using a phone in an open officeMaintains composure and professionalism in difficult situations and effectively resolves conflicts without escalating tensionEmbraces technology and can use it in ways that improve the experience of Centric associates and clientsSuperior Benefits PackageUnlimited PTO100% Employee-owned!One-month sabbatical after seven years of continuous serviceAffordable, quality medical, dental, and vision insuranceHSA with company matchCompany-paid life and disability insuranceCompany provided laptop and cell phone401k plan with company contributions529e college savings plan with company contributionsTuition reimbursementStudent loan repayment assistanceCentric is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.