Assistant to the Chief Operating Officer (COO)

Job Description

Job Description

Job Title: Assistant to the Chief Operating Officer (COO)

Location: Bronx, NY

Employment Type: Full-Time/Perm

Salary: $68,300 - $75,000 annually with Benefits

About the Opportunity

A well-established healthcare and senior care organization is seeking an experienced Assistant to the Chief Operating Officer (COO) to provide high-level administrative and operational support. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working closely with executive leadership.

The Assistant to the COO will play a critical role in ensuring the efficient day-to-day operation of the executive office by managing schedules, coordinating meetings and events, handling confidential information, and serving as a liaison between departments and external stakeholders.

Key Responsibilities

• Manage and maintain the COO's calendar, meetings, and appointments.
• Coordinate logistics for meetings, conferences, events, site tours, and executive functions.
• Reconcile corporate credit card statements and maintain related records.
• Arrange travel accommodations, registrations, itineraries, and transportation.
• Prepare correspondence, reports, presentations, and other administrative documents.
• Maintain office records, administrative manuals, contact lists, and distribution groups.
• Screen incoming calls and messages and prioritize communications for the COO.
• Assist with personnel-related administrative matters while maintaining confidentiality.
• Respond to and route inquiries from residents, families, staff, vendors, and other stakeholders.
• Serve as a liaison between executive leadership, departments, consultants, and external partners.
• Support special projects and other executive office initiatives as assigned.

 

Qualifications

• Bachelor's degree preferred.
• Minimum of 5 years of Executive Assistant or Administrative Assistant experience.
• Prior experience supporting senior leadership in healthcare, senior living, or corporate environments preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams.
• Experience with payroll and timekeeping systems is a plus.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong interpersonal skills with the ability to interact effectively with diverse stakeholders.

 

Benefits

Competitive salary

Health insurance

Retirement plan

Paid time off

Professional development opportunities

Collaborative and mission-driven work environment

If you are an experienced Executive Assistant or Administrative Professional looking to support senior leadership within a respected healthcare organization, we'd love to hear from you.

Apply today or contact us directly to learn more about this opportunity.

 

Company Description

Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity
Pride Health is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment
Pride Health is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.

Company Description

Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.\r\n\r\nEqual Employment Opportunity\r\nPride Health is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.\r\n\r\nFair Chance Employment\r\nPride Health is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.\r\n\r\nAccommodations\r\nWe are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.\r\n\r\nOnly applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.\r\n\r\nOnly applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.