Backstage Coordinator

Backstage Coordinator

The Bureau Fashion Week
Easley, SC (Full-Time, In-Person)

About The Bureau Fashion Week

The Bureau Fashion Week is one of the fastest-growing fashion event platforms in the Southeast, producing high-energy runway shows, designer showcases, and fashion experiences across multiple cities. We are seeking an organized, energetic, and professional  Backstage Coordinator who thrives in a fast-paced environment and is passionate about fashion, events, and team coordination.

Position Overview

The Backstage Coordinator serves as the central point of communication and organization behind the scenes at all Bureau Fashion Week events. This individual will work full-time from our Greenville office while also traveling to every event location to oversee backstage operations, model flow, designer coordination, hair and makeup schedules, and overall event execution.

This role is ideal for someone who loves live events, can think quickly under pressure, enjoys working with people, and excels at keeping organized in high-energy environments.

Schedule

Office Hours:

• Monday – Friday
• 9:00 AM – 5:00 PM
• Easley, SC Headquarters

Event Travel:

• Required attendance at  ALL Bureau Fashion Week events
• Evening and weekend availability required
• Extended hours during event weeks
• All travel expenses paid by the company

Key Responsibilities

Backstage Event Management

• Coordinate all backstage operations during fashion shows and events
• Ensure models, designers, stylists, and production teams remain on schedule
• Manage lineup changes and communicate updates quickly and effectively
• Maintain a professional, organized, and calm backstage environment

Model Coordination Support

• Assist with model check-ins and backstage organization
• Coordinate model lineup and runway order
• Help communicate schedules, call times, and event expectations
• Support model casting and event preparation efforts as needed

Hair & Makeup Coordination

• Oversee hair and makeup schedules at all events
• Coordinate with beauty teams, artists, and models
• Ensure timely completion of all looks before showtime
• Resolve scheduling conflicts and maintain production timelines

Administrative & Office Support

• Assist with event preparation and logistics
• Maintain organized spreadsheets, schedules, and production documents
• Support communication with designers, models, and event partners
• Assist leadership with special projects and event planning

Qualifications

Required

• Highly energized and enthusiastic personality
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• Professional appearance and demeanor
• Ability to thrive in a fast-paced, high-pressure environment
• Willingness and ability to travel to all company events
• Comfortable working long hours during event periods
• Reliable transportation
• Basic to intermediate technology skills (Google Workspace, spreadsheets, email, event management software, etc.)

Preferred

• Fashion, event, hospitality, or production experience
• Experience coordinating teams or managing schedules
• Knowledge of runway production or backstage operations
• Social media and content coordination experience is a plus

Ideal Candidate

You are:

• Bubbly and outgoing
• Exceptionally organized
• A problem-solver who stays calm under pressure
• Detail-oriented while managing multiple moving parts
• Professional yet personable
• Passionate about fashion, events, and people
• Comfortable leading and directing backstage teams

Benefits

• Paid travel for all events
• Professional development opportunities
• Access to exclusive fashion industry events
• Growth opportunities within a rapidly expanding fashion organization
• Dynamic and exciting work environment
• Networking opportunities with designers, models, sponsors, and industry professionals

To Apply

Submit a 30-60 second video introducing yourself and telling us why you want this position. This is to see your personality. ALL candidates must submit a video to be considered of this role. Please submit to krissy at thebureaufashionweek dot com. 

Submit your resume and a brief cover letter explaining why you would be a great fit for The Bureau Fashion Week's fast-paced event environment.

The Bureau Fashion Week is seeking team members who bring energy, professionalism, organization, and a passion for creating unforgettable fashion experiences.