Law Office Assistant

Job Description

Job Description

Office Assistant, Law Firm (Hauppauge, NY)

Devitt Spellman Barrett, LLP is a busy New York litigation firm looking for a detail-oriented Office Assistant to join our team.

What you’ll do:

• Request and track medical records authorizations, working with outside vendors and directly with providers to obtain the records and check for completeness of records
• Schedule medical exams and send the records to the examining doctor
• Follow up for and receive deposition transcripts from transcriptionists and send transcripts to the appropriate parties

What we’re looking for:

• Strong organizational skills and attention to detail
• Comfortable with phone calls, email, and follow-up
• Able to manage many deadlines at once
• Clear written and verbal communication
• Prior experience is a plus, but we will train the right person

What we offer:

• Competitive hourly pay, paid every other Friday
• Group health plan, with the firm paying the full deductible through an HSA card after a 60-day waiting period
• Two weeks of paid vacation per year, in addition to 10 paid holidays and 40 paid hours of PTO
• Eligibility after one year of service to participate in our 401(k) plan, with a 3% employer contribution
• Free gym membership for employees
• Office team-building social events, such as bowling, Topgolf, and lunches sponsored by the firm
• An M&M candy wall and an employee lounge with sofas and a TV
• An annual holiday party with employee prizes, including 5-day cruises, large-screen TVs, gift certificates, and a large cash prize winner every year
• A friendly, professional office
• Casual / dress down Fridays