Administrative Assistant

Administrative Assistant

Working onsite Mon Fri

Sirius Staffing is seeking an Administrative Assistant for a contract position working onsite in Tampa, FL. This role will provide administrative and operational support to the Electric Capital Projects Management (ECPM) division, including coordination of departmental meetings, records, onboarding activities, vendor services, office operations, and other day-to-day support functions.

Schedule: MondayFriday, 8:00 AM5:00 PM; fully onsite

Key Responsibilities

• Coordinate and schedule quarterly department, monthly team, safety, and external visitor meetings.
• Arrange meeting rooms, catering, materials, and related logistics.
• Record and publish meeting minutes.
• Coordinate contractor network IDs, access requests, onboarding, and offboarding activities.
• Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
• Monitor and replenish office and breakroom supplies.
• Submit and track IT/OT and Facilities service requests.
• Support department leadership with reports, meeting coordination, and PowerPoint presentations.
• Assist with new employee onboarding, including workspace setup, equipment coordination, and supply requests.
• Process invoices, purchase requisitions, and other administrative transactions.
• Coordinate department events, employee recognition activities, and training registrations.
• Maintain department contact lists, organizational charts, seating charts, and shared resources.
• Provide document control and DocuSign support.
• Perform timekeeper duties, including troubleshooting payroll and time-reporting issues.
• Manage vendor relationships for office services and supplies, including coffee, water, and cable.
• Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and SunPass administration.
• Support additional day-to-day administrative needs as they arise.

Requirements

• High School Diploma or equivalent.
• Four or more years of Administrative Assistant experience, preferably in an industrial environment.
• Proficiency in Microsoft PowerPoint; strong presentation design skills preferred.
• Proficiency in Microsoft Word, including advanced formatting and document-management capabilities.
• Power BI experience is a plus.
• Strong organizational, communication, and coordination skills.
• Ability to manage multiple priorities and work effectively with a diverse, project-focused team.

Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.