Customer Experience Representative

Job Description

Job Description

Job Title: Customer Experience Representative (Order & Quote Entry) Job Description

The Customer Experience Representative supports a high-volume order and quote entry operation by converting customer emails, quotes, and purchase orders into accurate transactions within the ERP system. This role focuses on precise data entry, professional email communication, and coordination with internal teams to ensure a smooth and positive customer experience. The position is fully onsite, Monday through Friday, and is ideal for someone who thrives in a fast-paced, detail-driven environment and takes pride in accuracy, reliability, and accountability.

• Receive customer orders and quote requests via email and accurately enter them into the ERP system (Sage).
• Convert customer emails, quotes, and purchase orders into complete and compliant ERP transactions.
• Communicate with customers via email to confirm order details, pricing, availability, and next steps.
• Process a high volume of orders and quotes daily, typically 80 to 100 orders per day once fully trained.
• Maintain a high level of accuracy and data integrity in all order and quote entries.
• Navigate and multitask across multiple internal systems and screens, including Outlook and the ERP platform.
• Utilize Microsoft Outlook for daily communication, workflow management, and tracking customer requests.
• Ensure timely responses to customer inquiries and follow-ups to support a positive customer experience.
• Partner with internal teams such as sales, operations, and supply chain to resolve order-related issues and discrepancies.
• Support order tracking and order processing activities to ensure orders move efficiently through the order-to-cash process.
• Apply strong attention to detail when working with item numbers, pricing, and order information.
• Adhere to established processes and procedures while contributing to a collaborative, process-driven team environment.

• Previous experience in high-volume customer service, order entry, quote entry, call center, or similar administrative support role (at least 1+ years of experience).
• Demonstrated experience processing high volumes of orders or transactions accurately and efficiently.
• Strong written and professional email communication skills, particularly using Microsoft Outlook.
• Strong verbal communication skills to collaborate effectively with internal teams and support customer needs.
• Proven ability to multitask effectively across multiple systems and screens, including Outlook and an ERP system.
• Experience using ERP systems; familiarity with Sage is a strong plus.
• Proficiency with Microsoft Office, especially Outlook, for communication and workflow management.
• High level of accountability, reliability, and strong work ethic.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to work fully onsite Monday through Friday in an in-office environment.
• Comfort working in a fast-paced, detail-driven setting with high expectations for accuracy and responsiveness.

• Experience in manufacturing, distribution, or supply chain environments.
• Familiarity with order-to-cash or quote-to-order processes.
• Experience with order tracking, order processing, and purchase order handling.
• Background in customer support or call center environments handling email-based customer interactions.
• Motivated, driven mindset with a strong sense of ownership and accountability.
• Interest in growing within a company and taking advantage of opportunities for conversion to full-time employment based on performance.
• Ability to quickly learn systems, item numbers, pricing structures, and where to find necessary information within internal tools.

This role is 100% in-office, Monday through Friday, in a structured and collaborative environment. The position requires working fully onsite, with a standard schedule that includes an initial training period of approximately three weeks. Training is conducted onsite from 8:00 a.m. to 5:00 p.m. and covers systems usage, order entry workflows, item numbers, pricing, and where to locate key information. The team operates in a fast-paced, process-driven setting with a strong emphasis on accuracy, customer experience, and data integrity. You will work extensively with an ERP system (Sage) and Microsoft Office tools, especially Outlook, while navigating multiple systems and screens throughout the day. The culture values reliability, strong work ethic, motivation, and accountability, and offers the opportunity to get a foot in the door with a growing organization, with potential for conversion to full-time employment based on performance.

This is a Contract position based out of Lebanon, TN.

The pay range for this position is $19.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Lebanon, TN.

This position is anticipated to close on Oct 21, 2026.

This is a fully onsite position in Lebanon,TN.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.