Administrative Assistant

Administrative Assistant

PGS Worldwide is seeking an Administrative Assistant in Arlington, VA for a one-year contract-to-hire role supporting a leading aerospace & defense company.

The Administrative Assistant will support a Senior Manager in the Joint Affordability War Room, a collaborative workspace involving the F-35 Joint Program Office, Pratt & Whitney, and Lockheed Martin. This role requires strong senior-level administrative support experience in a military or DoD environment, advanced calendar coordination, meeting support, travel planning, expense reporting, and professional communication with internal and external stakeholders.

Required Skills

• 3+ years of administrative assistant experience supporting senior-level leaders in a military or DoD environment.
• 3+ years of Microsoft Office experience, including Outlook, Word, Excel, and PowerPoint.
• 3+ years of experience managing emails, calendars, and schedules.
• 3+ years of domestic and international travel planning and expense reporting experience.
• Experience providing administrative support to senior leadership.
• Experience managing dynamic, multi-disciplinary schedules using Microsoft Outlook.
• Ability to rapidly communicate schedule changes.
• Ability to coordinate office activities, conference rooms, and visitation schedules.
• Ability to support staff meeting agenda coordination.
• Ability to attend meetings, take minutes, and create action items.
• Ability to manage audiovisual and telecommunications devices within the facility.
• Ability to interface with internal and external personnel from multiple companies, U.S. Services, and leadership levels.
• Strong verbal and written communication skills.
• Ability to obtain a DoD security clearance.

Preferred Skills

• Advanced Microsoft Outlook email and calendar skills.
• Advanced Microsoft Word, Excel, and PowerPoint skills.
• Experience with web-based applications on desktop and mobile devices.
• Ability to prioritize and operate at the next level of leadership.
• Experience with advanced office administration, planning, communications, and information distribution.
• Ability to manage travel-related risks and anticipate alternate actions.
• Experience working in a diverse cultural team and customer environment.
• Strong team-player mindset with the ability to build partnered relationships across departments and adjacent teams.
• Fast learner with strong initiative.
• Self-motivated, highly driven, and able to maintain professionalism with domestic and international customers.

What You'll Do

• Provide administrative support to the Senior Manager in the Joint Affordability War Room.
• Coordinate standard activities derived from the AWR.
• Interface with internal and external personnel across Lockheed Martin, Pratt & Whitney, the F-35 Joint Program Office, U.S. Services, and related stakeholders.
• Manage executive calendars, office schedules, conference rooms, and visitation schedules.
• Notify stakeholders quickly of schedule changes.
• Coordinate regularly with the Program Manager on near-term and long-term staff actions.
• Support front office and staff meeting agenda coordination.
• Attend meetings, take minutes, and create action items as needed.
• Arrange domestic and international travel.
• Prepare expense reports.
• Manage audiovisual and telecommunications devices within the facility.

Work Schedule / Shift

• Onsite in Arlington, VA.
• Actual work location: 2231 Crystal City Drive, Arlington, VA.
• Must support work in the Crystal City facility.

Pay

• $30.00$35.00/hour

Job ID: 21640