Grant Administrator I - Engineering

Job Summary The Grant Administrator I, under the direction of the Associate Director of Research Administration, is responsible for the post‑award research administration of sponsored programs and other internally funded support for the College of Engineering and Computing (CEC). The incumbent will work closely with CEC faculty and staff in providing financial oversight and support of the assigned portfolio to assure compliance with all governing policies and procedures, effective financial stewardship, the maximization of resources while providing a high level of service to the CEC research community. Responsible for the post‑award management of assigned portfolio ensuring compliance with governing federal, state, sponsor, and University policies and procedures. Manages the financial life cycle of assigned projects including expenditure monitoring, award reconciliation, oversight of cost‑sharing burn rates and award closeout for accuracy, consistency, and compliance. Confirms all expenditures and supporting documentation are accurate, allowable, align with approved budgets and funding periods and reported accurately. Resolve errors as necessary in a timely manner. Coordinates any required payroll adjustments, monitors and tracks the on‑time and accurate effort reporting/certification of sponsored programs. Prepare financial reports, award reconciliations and other financial/budgetary analyses and projections as required. Communicates award financial status to stakeholders. Facilitates required post‑award actions with Office of Research & Economic Development (ORED) and other FIU central offices such as requesting pre‑award spending/end‑date changes, establishing new awards, modifying budgets, preparing cost‑transfers, processing personnel and non‑personnel expenditures, and close‑out of encumbrances and awards. Serves as a resource to Principal Investigators and departmental staff on post‑award matters including but not limited to clarification of award terms, budgets, sponsor requirements, and university procedures. Maintains records of award activity, financial transactions, reporting deadlines, and sponsor communications. Provides regular updates for the Associate Director and faculty as needed. Reviews award documentation and sponsor guidelines for accuracy and compliance requirements, escalating issues as needed. Interprets and applies established policies and procedures for post‑award management. Recommends changes to improve the efficiency and effectiveness of the assigned area. Maintains confidentiality of information involving research grant activities, including sponsor‑specific requirements and faculty funding information. Remains current with sponsor updates and post‑award requirements by attending training sessions and applying knowledge to award administration. Maintains detailed documentation to support audit readiness. Provides assistance on multi‑investigator or departmental awards by coordinating routine information and required documentation. Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning tasks that are logically related to the position. Minimum Qualifications Bachelor’s degree and one (1) year of related experience; OR five (5) years of related experience; OR an equivalent combination of relevant education and/or experience. Departmental Requirements FIU – Research Administrators Certificate Course (RACC) must be completed within 3 months of hire. Desired Qualifications Proficient in Excel. Experience working with PeopleSoft Financials. Job Category Administrative Advertised Salary $56,014.60 – $58,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre‑Employment Requirements Criminal Background Check Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Notice of Non‑Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and affirmative action employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. 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