Executive Assistant

Executive Assistant

We are looking for a highly organized, proactive, and sharp Executive Assistant to support senior leadership. This role goes beyond traditional admin work - you will act as a strategic partner, helping drive priorities, manage operations, and ensure smooth day-to-day execution.

Key Responsibilities

• Manage complex calendars across multiple time zones
• Prioritize meetings based on business impact
• Coordinate internal and external stakeholders

• End-to-end travel planning (domestic & international)
• Manage itineraries, bookings, visas, and last-minute changes
• Ensure seamless travel experience for leadership

• Draft, review, and manage emails and correspondence
• Follow up with internal teams and external partners
• Act as a gatekeeper and point of contact

• Track key initiatives and ensure deadlines are met
• Drive follow-ups and accountability across teams
• Support execution of strategic projects

• Assist leadership in prioritization and decision-making
• Prepare summaries, notes, and action plans
• Anticipate needs and proactively solve problems

Requirements

• Fluent in spoken and written English
• 3–6+ years experience as an Executive Assistant or similar role
• Strong experience in: calendar management, travel coordination, project tracking
• Excellent organizational and multitasking skills
• High attention to detail and responsiveness
• Comfortable working in a fast-paced, dynamic environment

Nice to Have

• Experience supporting founders or senior executives
• Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
• Experience working in remote or global teams

What We're Looking For

• Highly proactive and ownership-driven
• Strong problem-solving mindset
• Ability to think ahead and stay two steps ahead of leadership
• Someone who can execute and drive outcomes, not just manage tasks

Work Timing - 9am - 5pm CST