Coordinator, Chemical and Biological Engineering

Job Title Coordinator, Chemical and Biological Engineering Posting Details Posting Number: 20260293S Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full‑time / 12‑months Department: 203-Chemical Engineering Posting Date: 06/11/2026 Position Summary The Chemical and Biological Engineering Department Coordinator provides high-level administrative and departmental operations support including financial planning and reporting, instructional support such as scheduling and accreditation coordination, and communication projects within the department, university, alumni, and the broader profession. Reporting to the Chair of an academic department within the College of Engineering, the Coordinator supports department faculty and delivers outstanding service to constituents. The role also offers additional support to the Chair as requested and requires analytical, creative, and critical thinking. Duties and Responsibilities Assist the Chair in monitoring operating budgets and maintaining detailed records of laboratory expenditures and other costs from university databases; provide support for departmental restricted accounts and verify income related to indirect costs, gifts, and distance learning flowback funds. Manage internal accounting of faculty travel allocations and expenditures; assist in budget projections and planning, including quarterly projections and the annual budget submission timetable. Partner with College Finance and Administration on expenditures, employment, and facilities matters. Coordinate department event planning for seminars, faculty retreats, meetings, student events, ABET accreditation visits, advisory board meetings, outreach and recruiting events; work with caterers, reserve rooms, coordinate schedules, maintain registration lists, and collaborate with student organizations. Manage department social media, publicity efforts, news collection, and communications with current and former students, College Gift Officers, and University Advancement. Collect and analyze data for department annual reports and faculty evaluations, including awards, publications, grants, teaching load, student advisement, and service commitments. Assist the Assistant Chair for Graduate Studies and Assistant Chair for Undergraduate Studies with curricular matters, including course and degree program change forms, advising, handbooks, and scheduling. Assist the ABET Coordinator in administering the ABET assessment and accreditation process; attend meetings as required. Attend department and committee meetings, record and distribute minutes, and coordinate administrative tasks resulting from meeting action items. Partner with Graduate and Undergraduate study chairs on graduate assistantships, appointment tracking, recruitment, onboarding, and student services; assist with adjunct faculty and postdoc appointments. Manage department student workers assigned by the Department Chair. Collaborate with College and University staff on departmental website, social media, promotional content, digital signage, newsletters, event planning, marketing content, and recruitment efforts. Assist individual faculty in budget management on sponsored research grants and individual accounts; handle purchasing, cost allocation, and reconciliation. Perform duties of the departmental administrative assistant when necessary and assist with projects as assigned. Minimum Qualifications Formal Education : Bachelor’s degree required; a combination of high‑school diploma and work experience may be considered. Work Experience : Three to five years of relevant administrative or academic experience. Work Skills : Administrative and office operations skills, preferably in an academic environment. Proficiency in spreadsheets, databases, and presentation software; creative content‑creation skills for social media and other digital communications. Knowledge of budgeting and financial reporting, social media and digital communication tools. Familiarity with Villanova University job‑related technologies and databases (e.g., applicant tracking, performance management, student database, LMS). Strong communication, organizational, and problem‑solving skills; ability to work independently and collaboratively. Specific Job Knowledge : Ability to work in a high‑volume, fast‑paced academic setting with faculty, staff, and students. Ability to multi‑task and meet deliverable requirements. Understanding of engineering fields and their interaction with society. Equipment Knowledge : Experience with creative content‑creation software such as Canva, Photoshop, or equivalent. Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint). Zoom and other videoconferencing services. Standard office equipment. Preferred Qualifications Formal Education : Master’s Degree or other post‑Bachelor’s education. Work Experience : Five or more years of relevant professional experience or leadership in volunteer organizations. Work Skills : Adobe Acrobat and some Creative Suite experience a plus. Equipment Knowledge : Experience with Ellucian/Banner or similar ERP system(s). Physical Requirements and Unusual Work Hours Ability to work outside normal working hours when required in rare circumstances. Minimal travel may be necessary for recruiting and outreach events. Benefits Holistic benefits package including health, dental, vision, and life insurance. Generous paid time off and a competitive retirement savings plan. Flexible work options and wellness programs, including gym membership. Professional development, tuition assistance, and other career‑enhancing opportunities. EEO Statement Villanova University is a Catholic university sponsored by the Augustinian Order. The University is an equal‑opportunity employer and seeks candidates who understand, respect, and can contribute to the University’s mission and values. #J-18808-Ljbffr Villanova University