Grants Coordinator 1 - Institute of Arctic Biology

Job Title

We're looking for someone with strong attention to detail who can effectively prioritize and manage a fast-paced, dynamic workload. It's important to be diligent and follow tasks through to completion, especially under tight deadlines. The ideal candidate is a strong problem solver who is comfortable researching and interpreting rules, policies, and complex information. A solid foundation in math is also important to support accounting-related tasks, along with a basic understanding of automated accounting systems. Strong communication skills are key—clearly explaining and summarizing information for a variety of audiences is essential. Experience with tools like Microsoft Office, Google Workspace, and similar platforms is expected, particularly the ability to work confidently with spreadsheets, email, and calendars. This role also requires the ability to analyze complex, multifaceted issues while working closely with IAB PIs and staff. Maintaining confidentiality when handling sensitive information is critical, as is providing a high level of customer service to internal and external stakeholders. Familiarity with regulations and guidelines, such as the OMB Uniform Guidance, the CFR, GAAP, UA Statewide accounting procedures, UA BOR policies, and OGCA policies, is important, especially as they relate to managing restricted funds. Experience with grant proposals, awards, and restricted funding processes is also highly valuable.

Incumbent will work independently with an assigned PI listing. Responsible for all projects funded for the PI listing. Must have excellent attendance and be extraordinarily dependable. Position requires excellent communication and interpersonal skills as they will deal with PI's, faculty, staff and other UA departments on a daily basis. Must be proactive in seeking assistance and offering solutions with regard to problem-solving.

Two years experience as fiscal technician in a restricted fund environment, working familiarity with Banner financial screens.

Minimum Qualifications:

One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of training and experience.

Position Details:

This position is located on the Troth Yeddah campus in Fairbanks, and flexible on-site/hybrid work arrangements may be considered in accordance with UA regulations. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

If you have any questions regarding this position, please contact Ruth Dinardi, IAB HR Manager, at View email address on click.appcast.io or View phone number on click.appcast.io.

This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at View email address on click.appcast.io.

The University of Alaska ( is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

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Access to the reports is available at:

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