Administrative Coordinator

Job Description

Job Description

Join an Award-Winning Team

Salary: $50,000–$55,000 annually
Bonus Opportunity: Quarterly Performance Bonus up to $1,500 (up to $6,000 annually )
Schedule: Monday–Friday | 8:30 AM – 5:30 PM

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Retirement Plan
• Two (2) Weeks Paid Time Off
• Paid Holidays
• Quarterly Performance Bonus Program

Signal Security is seeking a highly organized and detail-oriented Administrative Coordinator to join our growing team. This position plays a vital role in supporting payroll, recruiting, employee onboarding, accounts payable, accounts receivable, benefits administration, and overall office operations.

If you're someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in accuracy and organization, we'd love to meet you.

Primary ResponsibilitiesPayroll Administration

• Review and process employee onboarding information into ADP
• Audit payroll records for accuracy before payroll processing
• Investigate and resolve employee payroll questions
• Process payroll adjustments and corrections
• Coordinate payroll approvals with leadership
• Coordinate payroll check distribution when necessary

Recruiting & Human Resources

• Assist with recruiting and hiring initiatives
• Create and maintain online job postings
• Review applicants and coordinate with hiring managers
• Process onboarding paperwork and employment documentation
• Complete I-9 and employment verification requirements
• Maintain employee personnel files and records

Employee Benefits & Compliance

• Administer employee benefit eligibility
• Coordinate payroll deductions for insurance benefits
• Process employee separations
• Manage ACA reporting and compliance
• Process wage garnishments, child support, and income withholding orders

Accounts Receivable & Billing

• Monitor customer accounts for outstanding balances
• Communicate professionally with customers regarding invoices and payments
• Assist with collections
• Resolve customer billing questions
• Track customer credits and account adjustments

Accounts Payable

• Process vendor invoices through Ramp
• Monitor invoice approvals and payment status
• Maintain purchasing documentation and receipts

Administrative Support

• Answer and direct incoming phone calls
• Receive and distribute incoming mail
• Manage office supply inventory
• Administer Verizon business phone accounts
• Provide administrative support to leadership

QualificationsPreferred Qualifications

• Two or more years of administrative or office management experience
• Experience with payroll processing
• Experience with billing, accounts payable, or accounts receivable
• Strong Microsoft Office skills, especially Excel, Outlook, and Word
• Excellent organizational and time management skills
• Outstanding written and verbal communication skills
• High attention to detail and accuracy
• Ability to maintain strict confidentiality
• Ability to prioritize multiple tasks in a fast-paced environment

Experience with the Following is a Plus

• ADP Workforce Now
• Payroll administration
• Human Resources
• Employee onboarding
• Recruiting
• Benefits administration
• Collections
• Ramp or similar accounts payable software

Salary : $50,000-$55,000 per year