College Counseling Administrative Assistant

College Counseling Administrative Assistant - Full-time, beginning August 19, 2026 at Convent of Sacred Heart, a New York City independent school for girls. Reports to: Director of College Counseling. FLSA: Non-Exempt, full-time. Salary Range: $67,000-$72,000 annually, commensurate with education and experience. Work Schedule: Monday - Friday 7:45 am - 4:00 pm. Vacation: 8 weeks total (6 weeks summer; 2 weeks during the academic year). Responsibilities Schedule meetings for students and families with college counselors Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact Process and submit all school application materials Work with students in college counseling classes and give direct instruction about aspects of the college application process Conduct mock interviews with students Coordinate PSAT and AP testing administration Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies Maintain office and student records in SCOIR and College Kickstart Update office materials on an annual basis Help prepare annual report to the Board of Trustees Other duties as assigned by the Director of College Counseling and Head of the Upper School Requirements Bachelor's degree Superb interpersonal, communication, organization, public speaking, writing, editing, and proofreading skills Must be highly organized, efficient, and detail-oriented Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred Technologically savvy and comfortable Fluency in English Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education Willingness to acquire new skills EEO Statement The policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as "Protected Classifications"). In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law. This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement. #J-18808-Ljbffr Convent of the Sacred Heart