Sr. Marketing Coordinator

Job TitleManages the pursuit process ensuring accuracy, compliance, and momentum across pursuits, coordinating information, materials, and stakeholders to support high-quality, on-time submissions. Owns pursuit coordination and document management with high attention to detail while progressively taking on greater responsibility for content development, quality control, and process leadership. Anticipates pursuit needs, applies firm standards, and proactively supports team success in alignment with firm values and goals.ResponsibilitiesLeads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules, assignments and deadlines with minimal guidance from senior marketersManages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on trackCoordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standardsEnsures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistentlyApplies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processesManages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverablesIdentifies gaps in pursuit requirements and escalates issues early with recommended solutionsEnters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposesMaintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuseMaintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messagingCreates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistencyMonitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to establish processesProvides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practicesSupports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over timeQualificationsProfessional degree in Marketing or an equivalent combination of education and experienceTypically with 3+ years of professional services pursuit marketing experienceProficiency in InDesignKnowledge of Photoshop and Illustrator preferredProficiency in MS Office Suite, including Microsoft Word, Excel and PowerPointStrong writing skills with experience in graphically designed page layoutsStrong attention to detail, commitment to excellence, and timely deliveryStrong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse teamStrong organizational skills and the ability to work on multiple projects at the same timeAbility to communicate and present ideas in a clear, concise and professional manner both verbally and in writingAbility to problem solve and apply innovative solutionsAbility to work collaboratively in a team environment, and independently manage priorities to deliver resultsAbility to effectively meet deadlines at expected qualityTravel may be required