Legal Assistant (Floater)

Job Description

Job Description

About the Firm

Amundsen Davis is a full-service business law firm comprised of 260 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, friendly, and collaborative atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm. The position includes both administrative and paralegal responsibilities.

Key Responsibilities

• Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements.
• Set up new clients and matters, including running conflict checks and preparing engagement letters.
• Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.
• Calculate, calendar and track court and other filing deadlines.
• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
• Document and file organization (paper and electronic filing systems), document creation, conversion and formatting.
• Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.
• Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.
• Perform general research and support activities to assist attorneys.
• Experience with creating pleading shells and discovery shells a plus.
• Other duties as assigned.

Required Qualifications

• 5+ years of experience as a litigation legal assistant
• Litigation experience in a private law firm setting.
• High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
• Knowledge of iManage 10, InTapp and Emburse a plus.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Must be self-motivated, proactive, and able to meet deadlines under pressure.
• Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently.
• Must provide excellent internal and external client service.
• Must be able to communicate clearly and concisely with a solution-oriented approach.
• High School Diploma or GED required; bachelor’s degree preferred.

What We Offer

• Competitive pay ($55,000 - $75,000 a year)
• Full-time, non-exempt position
• Hybrid Work Schedule
• Benefits, following 30 days of employment
• Supportive, team-focused environment
• Professional growth

Amundsen Davis, LLC is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.