Litigation Legal Secretary

Location: Chicago, IL (Hybrid – 2–3 days onsite) We are seeking an experienced Legal Secretary to provide high-level administrative and litigation support to multiple attorneys in a fast-paced legal environment. This role requires exceptional organizational skills, strong attention to detail, and the ability to effectively manage competing priorities across multiple cases. The ideal candidate brings deep knowledge of litigation processes, court procedures, and legal documentation, along with a proactive, solutions-oriented mindset. Key Responsibilities Coordinate workflow and support for attorneys, including collaboration with shared services teams (calendar, billing, and administrative support) Manage and track litigation deadlines; proactively notify attorneys of key dates and requirements Prepare, format, and finalize legal documents, including Tables of Contents (TOCs) and Tables of Authorities (TOAs) Coordinate and execute e-filings with courts and administrative agencies in compliance with applicable rules Maintain accurate and up-to-date matter files and document management systems Assist with new client matter intake and ensure proper documentation is completed Facilitate document production, transcription requests, and file organization Maintain attorney contacts and assist with CRM/database updates Review and assist with billing materials, including pre-bills where applicable Track daily work activity and ensure timely completion of assigned tasks Qualifications 10+ years of experience in a litigation support or legal administrative role Strong knowledge of state and federal court systems , including e-filing procedures Advanced proficiency with legal document preparation tools (including TOCs/TOAs) Experience with document management systems (e.g., NetDocuments or similar) Proficiency in Microsoft Office, Outlook, and Adobe Acrobat Familiarity with legal software/tools such as BigHand or equivalent Excellent organizational, communication, and time management skills Ability to manage multiple priorities and work both independently and collaboratively Bonus: Annual discretionary bonus (typically 3–5%) based on individual and organizational performance Benefits include: 13 paid holidays Medical, dental, and vision coverage beginning the 1st of the month following hire (multiple plan options available) 401(k) plan with company match Why This Role? This is an excellent opportunity for a highly skilled litigation professional to join a collaborative team environment where your expertise directly contributes to case success and operational excellence. Equal Opportunity Employer/Veterans/Disabled The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers #J-18808-Ljbffr