Legal Secretary

Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include drafting/revision of correspondence, pleadings and documents; e‑filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content and Table of Authority, excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four+ attorneys in employment law matters and backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft, revise, proofread correspondence, pleadings, documents and other documents as directed. Handle a wide variety of complex and confidential time‑sensitive material. Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys. Maintain calendars, CLE reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Perform various office and client filing tasks. Carry out other office administrative functions as needed. Qualifications / Skills Required At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys; experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Solid understanding of technical legal terminology and experience with electronic court filings. Experience with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management and the like is a plus. Strong interpersonal skills and ability to work well in a cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4‑year college degree preferred. Salary For Illinois, the expected salary range for this position is between $36.06 and $40.87 per hour. The actual compensation will be determined based on experience and other factors permitted by law. Benefits Medical, dental, vision, life and disability insurance. 401(k) Retirement Plan. Flexible Spending & Health Savings Account. Firm‑paid holidays, vacation, and sick time. Employee assistance program and other firm benefits. Equal Employment Opportunity We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. #J-18808-Ljbffr