Program Manager I

Overview Job Description – The individual is responsible for ensuring United We Care remains in good legal, regulatory, and financial standing while supporting effective governance and day-to-day operations. This role owns nonprofit compliance, filings, vendor oversight, and operational coordination, and serves as a key liaison between the Board of Directors, third-party service providers, and United Airlines. This is a hands-on, independent role suited for an experienced nonprofit professional with strong judgment, attention to detail, and comfort operating as the operational backbone of a small but highly regulated organization. Workload may vary throughout the year based on regulatory filing deadlines, board meetings, and fundraising events. Position is Hybrid (Willis Tower) Key Responsibilities Core Responsibilities Nonprofit Compliance & Legal Operations Ensure ongoing compliance with federal and state nonprofit laws and regulations Prepare, manage, and file required documentation with the IRS and State of Illinois (including annual filings and registrations) Coordinate preparation and submission of IRS Form 990 and related schedules Maintain records, governing documents, policies, and compliance calendars including bylaws, board resolutions, and governance documentation Maintain charitable registration and required filings with applicable state authorities Maintain and manage an annual compliance calendar to ensure all regulatory and governance deadlines are met Monitor regulatory changes that may impact nonprofit operations and advise the Board as needed Coordinate with legal counsel, accountants, and auditors or other similar parties Support annual audits and ensure timely resolution of findings Financial Administration & Controls Maintain accurate financial records and oversee bookkeeping activities using tools such as QuickBooks Manage bank accounts, payments, and financial processes within Board-approved controls Ensure appropriate financial controls and documentation are maintained for all financial transactions Prepare financial summaries and reports for the Board of Directors Support budgeting, forecasting, and cash flow tracking Qualifications Schedule and coordinate Board and committee meetings Prepare agendas, materials, minutes, and follow-up action items Support governance best practices and Board compliance obligations Ensure proper documentation of Board decisions and approval #J-18808-Ljbffr