Assistant Director of Admissions

Assistant Director of Admissions 538355

ABOUT FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking an Assistant Director of Admissions to join our team of professionals.

Duties include:

• Oversees the admissions process for the Master in Physician Assistant Studies (MPAS) program, including the scheduling of interviews and applicant communication. Serves as the liaison between prospective students and university departments, providing guidance and mentorship throughout the admissions process.
• Reviews and evaluates applications submitted through the Centralized Application Service for Physician Assistants (CASPA). Maintains interview documentation and creates admission records for accepted students, including all pre-matriculation materials.
• Prepares admissions reports by gathering, analyzing, and summarizing data and trends to support informed decision-making by MPAS leadership.
• Develops recruitment strategies focused on attracting and engaging prospective applicants. Collaborates with the Herbert Wertheim College of Medicine (HWCOM) marketing team to develop promotional materials.
• Develops, implements, and participates in recruitment events, including monthly information sessions, campus tours, and college fairs. Conducts special presentations for Pre-PA and Pre-Health organizations, as requested. Drives to FIU campuses and travels, as needed.
• Conducts and records prerequisite equivalency reviews. Maintains MPAS repository with updated course descriptions and syllabi.
• Manages student inquiries related to student support services available at FIU. Provides detailed guidance to students on complex issues involving institutional policies, procedures, and state/federal regulations.
• Collaborates with the University Graduate School, Office of Financial Aid, Pre-Health Advising, and external vendors (e.g., CASPA, Exam Master PA-CAT) to ensure effective admissions and matriculation processes.
• Validates all matriculated and enrolled student immunization credentials. Communicates with prospective and enrolled students regarding deficiencies in compliance requirements, in collaboration with HWCOM's Director of Compliance and the MPAS Clinical Team
• Leads the planning and coordination of departmental initiatives and student engagement activities, to include: Meet and Greet events, Orientation, White Coat Ceremony, Awards and Graduation Ceremony, and alumni socials.
• Develops student policies and matriculation procedures for the MPAS Student Handbook, ensuring compliance with the rules and regulations set forth by FIU, HWCOM, ARC-PA, the State and Federal government. Updates admissions policies and deadlines on the programs webpage.
• Facilitates and processes graduate verification forms required for physician assistant licensure in collaboration with HWCOMs Registrar. Maintains accurate records on file.
• Collaborates with COMs Student Affairs Registrars in the student matriculation, course creation, and registration in PantherSoft (PS).
• Plans and coordinates meetings for the Admissions Committee (AC) and Student Evaluation and Progress Committee (SEPC). Prepares meeting materials as directed by the Committee Chair(s) and maintains records, including minutes and student correspondence.
• Coordinates the maintenance and permanent security of each matriculated MPAS student's official academic record including official documents pertaining to student promotion, disciplinary actions, leaves of absence, withdrawals, and other changes in student status. Monitors and updates Panther Degree Audit (PDA) for each student.
• Maintains the Student Affairs course shell on CanvasMed and manages the program's social media accounts. Provides students and alumni with routine updates on programmatic events and job opportunities. Collaborates with HWCOM's Assistant Director of Alumni Relations to strengthen alumni engagement and cultivate long-term affinity with the program.
• Manages the MPAS department email account and triages incoming phone calls from the department's main line.
• Serves as an active member of the Admissions and Accreditation committees.
• Performs other duties as assigned or directed by the supervisor. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related.

MINIMUM QUALIFICATIONS

Bachelor's and six (6) years of related experience OR Master's degree and four (4) years of related experience OR a JD and two (2) years of experience.

HOW TO APPLY

For more information or to apply, please visit us on-line at  and reference job opening ID  JOB ID: 538355.

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email  View email address on click.appcast.io .

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.