Administrative Coordinator

Posting Details

Posting Summary


Logo

Posting Number
STA00573PO26


Job Family
Administrative Support


Job Function
Administrative Services


USC Market Title
Administrative Coordinator


Link to USC Market Title




Job Level
P1 - Professional


Business Title (Internal Title)
Administrative Coordinator


Campus
Columbia


Work County
Richland


College/Division
College of Pharmacy


Department
COP Clinical Pharmacy and Outcomes Sciences


State Pay Range
G07


USC Market Range
MRD - $44,296 $54,263 $64,229


Anticipated Hiring Range
Salary commensurate with qualifications


Location of Vacancy

Part/Full Time
Full Time


Hours per Week
37.5


Work Schedule

• Standard working schedule: 8:30am - 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis
12 months


Job Search Category
Administrative

About USC


About University of South Carolina


From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement


The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description


Advertised Job Summary


The Department of Clinical Pharmacy & Outcome Sciences in the College of Pharmacy is seeking to hire an Administrative Coordinator to join our team.

The Administrative Coordinator provides administrative services for the Department of Clinical Pharmacy & Outcomes Sciences by serving as the operational hub for department activities. The Coordinator serves as the primary administrative liaison among the department, college, university, affiliated health systems, and external partners to facilitate effective communication and efficient operations. The Coordinator supports the Department Chair, faculty, staff, students, trainees, and affiliated personnel through coordination of faculty affairs, financial operations, research administration, academic programs, communications, and strategic initiatives that advance the department's missions in education, research, clinical practice, and service. The Coordinator exercises independent judgment in coordinating complex administrative processes, managing confidential information, and ensuring the timely execution of department priorities.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

• Knowledge of or ability to learn USC policies and procedures, knowledge of Peoplesoft and processing travel and graduate student assistantships.

Knowledge/Skills/Abilities

• Proficient knowledge of Microsoft Office software and Peoplesoft.
• Excellent organizational skills and able to handle multiple, concurrent tasks efficiently.
• Excellent verbal and written communication skills, and ability to work independently or in a team environment.

Job Duties


Job Duty

Research Administration and Financial Operations

Coordinate departmental financial operations and provide administrative support for faculty academic activities to ensure effective stewardship of resources, compliance with university policies, and efficient operations.

Representative responsibilities include:

• Process purchasing requests, travel authorizations, reimbursements, purchasing card reconciliations, and other fiscal transactions in accordance with university and college policies.
• Coordinate procurement of academic, research, and operational resources, including software, databases, equipment, and supplies.
• Monitor departmental, faculty, grant, foundation, and other assigned accounts to ensure appropriate use of funds and policy compliance.
• Prepare financial summaries, expenditure reports, budget analyses, and other fiscal information to support operational planning, resource allocation, and decision-making.
• Track account balances, personnel funding, purchasing activity, and budget status; identify funding concerns, variances, and upcoming commitments, and communicate relevant information to the Department Chair.
• Collaborate with the Assistant Dean of Finance, College Business Office, and other administrative units on budgeting, purchasing, personnel funding, and related fiscal matters.
• Maintain accurate financial records, reconcile accounts, and assist with financial reporting and documentation.
• Recommend and implement improvements to financial and administrative processes to enhance efficiency, accuracy, and compliance

Essential Function
Yes


Percentage of Time
25


Job Duty

Department Operations and Faculty Support

Coordinate day-to-day administrative operations of the department and provide support to faculty, staff, students, trainees, visitors, and affiliated personnel to ensure efficient operations and effective communication.

Representative responsibilities include:

• Serve as the primary administrative contact for the Department, greeting visitors, responding to inquiries, resolving routine issues, and directing individuals to appropriate department, college, or university resources.
• Collaborate with faculty, staff, students, trainees, research personnel, alumni, and college administrators to facilitate communication and coordinate departmental activities.
• Coordinate meetings, retreats, seminars, faculty recruitment activities, guest visits, and special events, including scheduling, logistics, agendas, materials, minutes, and follow-up actions.
• Provide administrative support to faculty through preparation of course materials, examinations, presentations, reports, correspondence, and other academic and administrative documents.
• Manage departmental communications, including announcements, surveys, website updates, and shared calendars.
• Coordinate information technology requests and serve as liaison with college and university technology support personnel.
• Maintain departmental records, filing systems, shared resources, operational procedures, and administrative documentation in accordance with university policies.
• Coordinate office operations, including supplies, equipment, facilities, and other operational resources.
• Represent the department and Department Chair professionally in interactions with internal and external partners while fostering a welcoming, service-oriented environment.
• Identify and implement improvements that enhance administrative processes, operational efficiency, and customer service

Essential Function
Yes


Percentage of Time
25


Job Duty

Faculty Affairs and Institutional Reporting

Coordinate administrative activities supporting faculty affairs, appointments, evaluations, governance, institutional reporting, and academic administration. Ensure accurate collection, organization, and reporting of faculty and departmental information to support operations, accreditation, strategic planning, and institutional decision-making.

Representative responsibilities include:

• Coordinate annual faculty reporting, evaluations, faculty activity reports, teaching evaluations, review processes, and documentation of teaching, scholarship, clinical practice, and service activities.
• Collect, verify, analyze, maintain, and report departmental academic and operational metrics for annual reports, accreditation, benchmarking, strategic planning, and other institutional initiatives.
• Prepare faculty appointment and reappointment documentation and coordinate onboarding, offboarding, and other faculty personnel processes in collaboration with college administrative offices.
• Support department committees, faculty search committees, promotion and tenure activities, elections, governance functions, and other faculty affairs initiatives.
• Prepare meeting materials, confidential voting documents, official minutes, annual reports, and other governance, administrative, and institutional reports.
• Maintain accurate records related to faculty appointments, committee assignments, evaluations, governance activities, and other departmental administrative functions while ensuring confidentiality and sound judgment in handling personnel and other sensitive information.

Essential Function
Yes


Percentage of Time
20


Job Duty

Administrative Support to the Department Chair

Provide administrative support to the Department Chair by coordinating complex administrative activities, managing confidential information, and supporting the execution of department priorities and strategic initiatives.

Representative responsibilities include:

• Draft, edit, and prepare correspondence, reports, presentations, agendas, faculty appointment materials, and other executive-level documents for the Department Chair.
• Prepare, maintain, and safeguard confidential personnel, faculty, and departmental records in accordance with university policies.
• Coordinate departmental projects, strategic initiatives, meetings, advisory groups, search activities, and other administrative functions by preparing materials, tracking timelines, monitoring progress, and following up on action items.
• Assist with preparation of reports, presentations, accreditation documentation, strategic planning materials, and other executive communications.
• Exercise independent judgment in handling sensitive information, resolving routine administrative matters, and determining when issues should be elevated to the Department Chair.
• Serve as a trusted administrative resource by anticipating needs, coordinating departmental priorities, identifying opportunities to improve efficiency and effectiveness, and supporting completion of assigned activities.
• Manage the Department Chair's calendar, appointments, meetings, travel, and correspondence while independently prioritizing competing requests and scheduling demands.
• Perform other executive administrative duties and special projects as assigned by the Department Chair.

Essential Function
Yes


Percentage of Time
20


Job Duty

Student and Personnel Administration

Provide administrative support for departmental student programs and personnel activities by coordinating processes for students, trainees, faculty hires, temporary employees, and other departmental personnel.

Representative responsibilities include:

• Serve as the administrative liaison among faculty, Doctor of Pharmacy, graduate and undergraduate students, postdoctoral scholars, residents, fellows, university administrative offices, affiliated health systems, and external partners.
• Support graduate education activities, including admissions processes, student records, and graduate program administration.
• Coordinate hiring, onboarding, and administrative processes for graduate assistants, student employees, temporary employees, postdoctoral scholars, adjunct personnel, consultants, and other grant- or department-funded personnel in accordance with university policies.
• Assist faculty with administrative processes related to personnel supported through grants, contracts, or departmental funding.
• Coordinate and maintain personnel and student documentation, including appointment forms, tuition, stipends, insurance, fees, background documentation, and other employment- and student-related records, as applicable.
• Coordinate departmental seminars, visiting scholars, guest speakers, and student engagement activities.

Essential Function
Yes


Percentage of Time
5


Job Duty

Strategic Initiatives and Departmental Improvement

Support department strategic initiatives and continuous administrative improvement by coordinating special projects, implementing new processes, and contributing to operational excellence across the Department.

Representative responsibilities include:

• Develop, recommend, implement, and document improvements to administrative processes, workflows, and operational procedures to enhance efficiency, effectiveness, and customer service.
• Assist with data collection, analysis, dashboards, surveys, benchmarking, and other activities supporting assessment, strategic planning, policy development, informed decision-making, and departmental planning.
• Support department, college, and university strategic initiatives and institutional priorities.
• Coordinate implementation of new systems, technologies, policies, and administrative processes, including assisting faculty and staff with adoption and training as appropriate.
• Gather and organize information to support planning, policy development, administrative decision-making, and strategic objectives.
• Perform special projects and other duties as assigned in support of department priorities and the strategic objectives of the Department Chair.

Essential Function
Yes


Percentage of Time
5

Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive
No


Hazardous weather category
Non-Essential

Posting Detail Information


Number of Vacancies
1


Desired Start Date

Job Open Date
07/30/2026


Job Close Date
08/31/2026


Open Until Filled
No


Special Instructions to Applicant


Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 31, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting




EEO Statement


The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.