PHX Fueling Accounting Administrator

Fueling Accounting Administrator

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – "To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience." We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The Fueling Accounting administrator will work closely with the team to ensure accurate fuel accounting for airline customers and fuel suppliers. This role supports fuel accounting operations by processing in-plane issues, meter reconciliation, and inventory tracking in compliance with A4A Spec 123 standards, while also providing general administrative support. The expected pay rate is $30.00/hour. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Key Responsibilities

• Accurately enter and maintain fuel accounting transactions
• Reconcile meter readings and inventory variances to ensure accuracy and completeness
• Support fuel inventory tracking, reporting, and month-end closeout processes
• Communicate with customers, fuel facility operators, and internal departments to ensure accurate accounting and billing
• Maintain accounting files, records, and tracking spreadsheets
• Process accounts payable invoices
• Perform administrative duties including ordering uniforms, office, and janitorial supplies
• Coordinate employee badging in accordance with airport procedures
• Assist with reporting and other operational or administrative tasks as assigned by management

Qualifications and Competencies

• High school diploma or equivalent required
• Minimum of two years of administrative and/or accounting experience preferred
• Fuel accounting experience is a plus but not required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong math, analytical, and organizational skills with attention to detail
• Ability to multitask and work in a fast-paced environment
• Excellent verbal and written communication skills with professional phone and email etiquette
• Self-motivated and highly organized
• Must be available to work weekends and adjust schedule for month-end closeouts (typically the first business day of the month)
• Ability to pass a pre-employment drug screening and FBI background check per airport requirements

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.