Accounting & Operations Specialist

Job Description Title : Office & Operations Specialist (This role may be transitioned into an Office Manager title) Location : North Hollywood/Burbank Type : Direct Hire/Benefited Reports to : Plant Manager & Director of Finance Compensation : $52,000-$60,000/yr. Company Overview Our North Hollywood client is a long-standing U.S. manufacturer of electronic/electrical component/system test equipment serving the aerospace, defense, and commercial electronics industries. Their products-ranging from lightning pulse generators to line impedance stabilization networks (LISNs) and current probes-are used by engineers worldwide to ensure aircraft, satellites, and defense systems meet MIL-STD and DO-related compliance standards. These folks maintain a low-volume, high-precision production environment supported by an accredited calibration lab, where quality, traceability, and technical accuracy are paramount. Role Summary As our electromagnetic test equipment design and manufacturing client retools their operation from the ground up with new ownership and new plant leadership, these folks are probably going to tailor their operations and administrative positions based on the individuals they hire and their strengths/experience. Everyone wears more than one hat on this team, and if you like diversity in your role within dynamics precision manufacturing environments, this could be for you. Their Office & Operations Specialist opening will support day-to-day administrative and operational activities across accounting, purchasing, and production coordination. This role works directly under the Operations Manager and Plant Leadership to streamline internal processes, manage transactional workflows, and coordinate communication across departments. The right candidate will be detail-oriented, proactive, and comfortable working in a technical manufacturing environment where accuracy and organization are critical. Key Responsibilities Administrative & Office Management Manage general office operations including supplies, shipping, scheduling, and documentation control. Support leadership with administrative duties, internal reporting, and internal communications. Maintain and organize company files, correspondence, and procedural documentation. Coordinate meetings, vendor visits, and lab scheduling activities. Accounting Support (AP/AR) Process vendor invoices, purchase orders, and expense reimbursements. Assist with accounts payable and receivable data entry, reconciliations, and billing. Coordinate with external accountants and leadership to maintain accurate records and ensure timely payments. Support cost-tracking for material and project expenses. Procurement & Vendor Coordination Create and process purchase orders for parts, materials, and MRO supplies. Follow up with vendors on deliveries, backorders, and quotes. Track incoming materials to support production schedules and repairs (RMA). Maintain preferred vendor lists and assist in evaluating supplier performance. ERP / MRP System Coordination Enter and update data in ERP/MRP systems (experience in any platform acceptable). Assist with order entry, inventory adjustments, and manufacturing job tracking. Run basic reports and cross-check information for accuracy between systems (e.g., purchase, receiving, and invoicing). Leadership & Operations Support Provide day-to-day administrative support to the Operations Manager and department leads. Help monitor production timelines, repair/quote turnaround, and order tracking. Coordinate between departments (engineering, operations, finance, customer service) to ensure smooth workflow. Support HR and compliance documentation as needed (attendance, PTO, onboarding paperwork, etc.). Qualifications 3+ years of experience in office administration, operations coordination, purchasing, or accounting support, ideally within a manufacturing or technical environment. Familiarity with ERP/MRP systems (any platform such as QuickBooks, NetSuite, JobBOSS, Epicor, or similar). Foundational Excel ability and general computer literacy; comfortable with data entry and basic reporting. Working knowledge of accounts payable, accounts receivable, and purchase order workflows. Excellent organizational, follow-up, and communication skills. Ability to multitask in a low-volume, high-mix production environment where priorities shift daily. Prior experience supporting engineering or electronics manufacturing operations is a plus. Why Join? Support a specialized U.S. manufacturer serving mission-critical defense and aerospace programs. Work closely with experienced engineering and operations professionals in a collaborative, family-owned environment. Be part of a small, dynamic team where your organizational skills directly improve productivity. Opportunity for growth into purchasing, accounting, or operations leadership as the company continues to modernize processes under new management. #J-18808-Ljbffr CalTek Staffing