Wealth Management Assistant

Appleone is currently recruiting to fill a position for a Wealth Management Assistant. This position provides administrative and operational support to financial advisors by managing client accounts, coordinating meetings, preparing documentation, processing investment-related paperwork, and delivering outstanding client service. This position serves as a key point of contact for clients and helps ensure the efficient day-to‑day operation of the wealth management practice. Essential Duties and Responsibilities Provide exceptional customer service to clients by responding to inquiries via phone, email, and in person. Schedule and coordinate client meetings, annual reviews, and follow‑up appointments. Prepare meeting materials, investment reports, financial planning documents, and presentation packets. Open new client accounts and process account maintenance requests, including transfers, beneficiary updates, and distributions. Assist with account onboarding and ensure all required documentation is complete and compliant. Process investment paperwork accurately and in accordance with firm and regulatory guidelines. Coordinate with custodians, broker‑dealers, and financial institutions to resolve account issues. Track outstanding client requests and ensure timely follow‑up. Assist with preparing client correspondence and financial reports. Support advisors with marketing initiatives, client events, seminars, and educational workshops. Maintain confidentiality of sensitive financial and personal client information. Ensure compliance with FINRA, SEC, firm policies, and regulatory requirements. Perform general administrative duties including filing, document management, scanning, and office organization. Qualifications Associate’s or Bachelor's degree in Business, Finance, Accounting, or a related field preferred. 2+ years of administrative experience, preferably in wealth management, banking, financial services, or investment advisory. Experience working with CRM systems and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with financial planning software and portfolio management platforms is preferred. Knowledge of investment products, retirement accounts, and financial terminology is a plus. Experience with account opening, transfers, and investment paperwork preferred. Outstanding customer service and relationship‑building skills. Strong organizational and time management abilities. High level of accuracy and attention to detail. Ability to prioritize multiple tasks in a fast‑paced environment. Professional demeanor and discretion when handling confidential information. Strong problem‑solving and critical‑thinking skills. Ability to work independently and collaboratively within a team. Proficiency with Microsoft Office Suite and CRM software. Preferred Qualifications Experience supporting a Financial Advisor or Wealth Management team. Knowledge of investment operations and financial planning processes. Industry licenses such as Series 7 , Series 66 , or insurance licenses are a plus, but not required. #J-18808-Ljbffr AppleOne Employment Services